Advancement Specialist

Advancement Specialist

Job Description

How to Apply

To demonstrate our commitment to providing opportunities to all communities, the Cultural Council uses a blind hiring process. This allows everyone who applies to our open positions to be objectively considered on their merit and professional expertise. Instead of a cover letter, we request interested candidates answer the following questions. Please include question responses in a separate document with your name/email at the top and attach with your resume (two separate attachments) to jobs@palmbeachculture.com. Resumes and responses not sent through email will not be reviewed.

• Have you used any fundraising or donor tracking software (like Raisers Edge, Donor Perfect, Salesforce)? If yes, how did you use them (e.g. data entry, reports, looking up donor info)?
• Have you been involved in any aspect of fundraising before? For example, helping a nonprofit campaign, thanking donors, or making follow up calls? If so, what was your role?
• Share your experience in helping to plan or supporting a fundraiser or community event.
• What do you love most about the arts and cultural sector in Palm Beach County?

POSITION DESCRIPTION

Title: Advancement Specialist

Position Type: Full-time, Non-Exempt (40 hours/week)

Reports to: AVP of Community Engagement and Advancement

Job Description

The Advancement Specialist is responsible for ensuring the success of the Council’s fundraising efforts through the coordination of annual giving initiatives and overall donor database management. This role will be vital to the execution of fundraising campaigns that support donor prospecting, cultivation, solicitation, and stewardship. The Advancement Specialist also contributes to the success of fundraising events and corporate sponsorship efforts by helping to build meaningful relationships and generate support for the Council’s mission.

Duties and Responsibilities

Database Management & Gift Processing

• Collects and enters donor and prospect information in the database.
• Generates reports on fundraising software to track campaigns, funds, and appeals.
• Monitors data entry activity to ensure accurate and up-to-date records.
• Collaborates with Advancement staff and other departments to provide software support and implement methods for capturing all pertinent information in the database.
• Supports annual and seasonal giving efforts through donor segmentation, prospect identification, research, and tracking engagement activity.
• Supports the department in implementing a moves management system.

Fundraising & Donor Relations

• Executes a strategic stewardship process for donors with a strong emphasis on customer service.
• Manages donor engagement touchpoints to include appeals through personal outreach, direct mail, e-blasts, and donor recognition, with accurate documentation in database.
• Acts as the main point of contact for direct mail vendors and tracks mail-drop dates and projects with the Marketing team.
• Assists AVP of Community Engagement & Advancement with reviewing and developing copy and layout for all fundraising appeals.
• Segments lists for all mailings, reports, annual donor ads, event invitations, and donor recognition initiatives.
• Creates and schedules targeted eblasts to drive donor engagement and retention.
• Assumes other tasks and responsibilities as assigned by AVP

Event Support

• Assists in the planning and coordination of special events to support fundraising and donor engagement.
• Serves as staff liaison with outside vendors and partners for event logistics and manages on-site coordination of events.
• Supports the Advancement team with event solicitations to include sponsorships, auction items and/or in-kind donations.
• Serves as a liaison for third-party and collaborative fundraising events.
• Tracks and compiles quantitative event data and works with marketing team for sponsorship recognition and post-event recaps.

Knowledge, Skills, and Abilities

• 1-2 years of experience working within a nonprofit or corporate office.
• Bachelor’s degree or equivalent work experience within a department responsible for fundraising.
• Strong writing, organizational and communication skills.
• Tech-savvy and adept to learning new processes and systems, with familiarity with fundraising or CRM databases, Microsoft Office, and Constant Contact.
• Flexibility in work schedule with the ability to occasionally work after-hours and on some weekends for meetings and cultivation/fundraising events. This position is eligible for overtime pay.
• Able to positively represent the Council in the community.

Characteristics of a Strong Candidate

• 1-2 years of fundraising experience
• Highly organized and meticulous.
• Ability to multi-task, work collaboratively, and meet strict deadlines in a fast-paced environment.
• Proficiency with fundraising software (preference given to Raiser’s Edge/NXT).
• Confident communicator, with excellent writing skills.

Compensation

The Cultural Council offers a competitive compensation package with benefits. The salary range for this position is $45,000-$50,000.

About the Council

The Cultural Council for Palm Beach County is the only organization solely dedicated to supporting arts and culture in The Palm Beaches, Florida’s Cultural Capital®. In its sustaining effort to foster growth of the cultural sector, the Council provides support services to cultural organizations and creative professionals, administers public and private grant programs, advocates for cultural funding, enhances local arts education, and promotes cultural tourism.

Our Commitment to the Sector

We believe that everyone has cultural traditions that are inherently valuable. We seek to honor and value creative expression of all people through the work of the Cultural Council for Palm Beach County. Creating an art-filled community means seeing, celebrating, and serving all. Cultural equity is essential to a sustainable arts and cultural sector and a vibrant and thriving community.

The Cultural Council for Palm Beach County is an Equal Opportunity Employer and an E-Verify participant.