Budget Associate

City of Boston Residency Required

Mission Statement

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

The Budget Associate, an integral member of the BPHC Budget Office, will report directly to the Senior Budget Analyst and will be primarily responsible for collecting and refining expenditure data to assist the BPHC Budget Office with tracking budget-to-actual status for BPHC's operating budget. This will require extensive data refinement and analysis using offline tools such as Microsoft Excel. The position will be responsible for the following:

• Assist with the development, analysis, and preparation of the commission's annual budget and reforecasts.
• Pull, aggregate, review, and refine expenditure data from the current ledger system, Microsoft Dynamics GP 2018.
• Load refined expenditure data into dashboards to generate reports for review by Budget Office leadership.
• Track staffing data to assist with the generation of monthly FTE reports.
• Assist the Senior Budget Analyst in performing cost-benefit analyses to compare operating programs, review new budget requests, and explore alternative budgeting/forecasting methodologies.
• Under the direction of the Senior Budget Analyst, serve as a point of contact for collecting budget related data from bureau and department contacts.
• Assist with assembling presentation material for major budget review meetings which happen three times per year.
• Maintain records related to budget amendments, meetings, and reviews.
• Review budget amendments for thoroughness and compliance, assist with uploading amendments into the ledger system.
• Input requested staff cost allocation updates and report on impact to Budget Office leadership.
• Be cross trained to assist the accounting office with financial analyses and duties associated with the year-end close on an as needed basis.
• Monitor a shared inbox and triage incoming messages to ensure all requests are met in a timely fashion.
• Be able to operate independently as well as part of a cohesive team.
• Work in a confidential capacity.
• Proactively identify budget issues and report on them in a timely manner to Budget Office leadership.
• Performs other related duties as required.

Minimum Qualifications

• BA/BS in Finance, Accounting, Business, or related field required or;
  • Associate Degree in Finance, Accounting, Business, Economics, or related field and 1 year of transferable accounting experience or;
  • 1-2 years of transferable accounting experience may be substituted in lieu of degree.
• Plus at least 1 year of transferable Finance experience is required.
• Candidate must be a quick learner and a strategic thinker with strong business process skills with the ability to optimize business functions through focused improvement initiatives.
• Excellent computer skills; experience in accounting software, Microsoft Office Suite required.
• General ledger software experience required. Proficiency with Microsoft Great Plains a plus.
• Advanced Microsoft Excel skills a plus, especially the ability to perform analyses utilizing pivot tables and flowing data between multiple spreadsheet sources.
• Excellent communication, interpersonal, and writing skills.

Additional Information

• City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
• A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• Certain immunizations will be recommended and/or required prior to commencement of employment duties.
• Any position that requires an advanced degree will be subject to education verification.
• Certain positions at the BPHC may be Grant Funded.
• The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
• Certain positions at the BPHC may require Child Protective Service Background verification.
• The advertised shift and schedule are subject to change at the department's discretion.

Shift

35 hours/week

Pay Range

$50,000 - $65,000 / yr