Administrative Assistant (Volunteer)

Who We Are

Bedrock Health Group is a 501(c)(3) healthcare organization focused on building stronger administrative, compliance, and operational infrastructure for healthcare providers. Our work is designed to help providers improve readiness, maintain continuity, navigate complex administrative environments, and strengthen long-term sustainability. Bedrock supports provider access, ongoing operations, administrative recovery, and mission-aligned support for organizations serving communities with real healthcare access needs.

What This Position Is For

Bedrock Health Group is seeking an Administrative Assistant (Volunteer) to support organizational leadership with scheduling, correspondence, internal coordination, and executive operations. This opportunity is designed for individuals with strong administrative and organizational skills who want to contribute to a healthcare-forward mission while gaining hands-on experience supporting executive-level operations within a regulated nonprofit environment.

This is a structured opportunity for individuals who want real-world exposure to executive operations, organizational administration, and the behind-the-scenes coordination that keeps a mission-driven healthcare organization moving forward.

Position Summary

The Administrative Assistant will support Bedrock's leadership team with day-to-day executive operations, including managing schedules, coordinating communications, organizing internal documentation, preparing materials, and supporting the overall administrative needs of leadership. This role requires someone who is highly organized, detail-oriented, discreet, and comfortable managing multiple priorities in a fast-moving environment.

This role is centered on internal executive support and does not involve direct client, patient, or provider-facing responsibilities, nor access to protected or personally identifiable information.

This position is ideal for someone who wants to build experience in executive administration, organizational operations, or nonprofit leadership support within a healthcare environment.

Key Responsibilities

• Support leadership with scheduling, calendar management, and meeting coordination
• Assist with drafting, organizing, and managing internal and external correspondence
• Help prepare meeting agendas, briefing materials, notes, and follow-up action items
• Maintain organized internal files, records, and executive documentation
• Support coordination between leadership and internal teams, volunteers, and external contacts
• Assist with tracking leadership priorities, action items, and key deadlines
• Help prepare presentations, reports, and internal communications for leadership review
• Support the planning and logistics of internal meetings and organizational initiatives
• Assist with special projects and administrative tasks tied to Bedrock's organizational development and growth
• Help ensure that leadership operations run smoothly, efficiently, and in alignment with organizational priorities

What You Will Gain

• Hands-on administrative operations experience within a healthcare-focused nonprofit
• Exposure to organizational leadership, administration, and executive-level operations in a regulated environment
• Practical experience supporting high-level decision-making and organizational coordination
• Opportunity to strengthen administrative, communication, and organizational management skills
• Resume-building experience relevant to executive administration, healthcare administration, nonprofit management, operations, and organizational leadership
• Mentorship and direct exposure to strategic healthcare development and organizational growth
• Experience that supports preparation for careers in executive administration, operations management, or nonprofit leadership

Location

Remote

This is a remote volunteer opportunity, making it accessible to professionals and early-career individuals seeking meaningful executive operations and administrative experience from anywhere.

Qualifications

Required

• Prior experience in administrative support, executive assistance, or organizational coordination
• Exceptional organizational skills with the ability to manage schedules, priorities, and multiple tasks simultaneously
• Strong written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
• Ability to work independently, anticipate needs, and follow through on action items
• Comfortable managing correspondence, documentation, and scheduling on behalf of leadership
• Interest in healthcare administration, nonprofit operations, or organizational development

Preferred

• Experience supporting senior leadership, executives, or organizational directors
• Current graduate student, recent graduate, or working professional with relevant experience
• Coursework or background in business administration, healthcare administration, public health, public administration, organizational development, or related fields
• Familiarity with scheduling and productivity tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Asana, or similar)
• Experience preparing briefing materials, agendas, reports, or executive correspondence
• Interest in healthcare operations, nonprofit development, or mission-driven organizational growth

Time Commitment

• Flexible volunteer schedule with a minimum of 3–5 hours per week based on leadership needs and candidate availability
• Ideal for working professionals, graduate students, or early-career individuals looking to gain experience alongside other commitments

Who Should Apply

This opportunity is best suited for individuals who are serious about gaining real exposure to executive operations and organizational administration within a healthcare nonprofit. We encourage applications from:

• working professionals with administrative or executive support experience
• graduate students
• recent graduates
• aspiring executive administrators or operations professionals
• individuals exploring careers in administrative support, healthcare administration, nonprofit management, or organizational leadership

Application Process

To apply, please submit:

• your resume
• a short statement of interest explaining why you are interested in this opportunity
• any relevant administrative, writing, or professional samples if available

Applications will be reviewed on a rolling basis.