Business Administrator – Volunteer Role

Business Administrator (Executive Operations & Front Office Management)

The Donovan’s Venom

Remote | Operations | Volunteer Role

We’re Building — And It Needs Structure

The Donovan’s Venom is growing.

More teams.

More initiatives.

More moving parts.

But without structure—

things slow down.

We are seeking a Business Administrator to support operations, maintain organization, and ensure day-to-day activities run smoothly.

Because execution doesn’t happen by accident.

It happens through structure, coordination, and follow-through.

The Role

This role is responsible for supporting the operational and administrative functions of the organization.

You will coordinate tasks, manage documentation, support workflows, and help ensure teams stay organized and aligned.

You are not just handling tasks.

You are keeping the organization running effectively.

This role operates across operations, HR, and cross-functional teams, ensuring work moves forward without friction.

What You’ll Own

Operational Support & Coordination

• • Support day-to-day business operations
  • Assist with coordination across teams and initiatives
  • Ensure tasks and activities are tracked and progressing

Task & Workflow Management

• • Track assignments and follow-ups
  • Help ensure deadlines are met
  • Support workflow organization and execution

Documentation & Record Management

• • Maintain organized documentation, including:
  • Internal records
  • Process documents
  • Reports and updates
  • Ensure information is accurate and accessible

Scheduling & Communication Support

• • Assist with scheduling meetings and coordination
  • Support internal communication across teams
  • Help ensure alignment and clarity

Process Support & Improvement

• • Follow and support operational processes
  • Identify inefficiencies and suggest improvements
  • Help standardize workflows

Cross-Functional Support

• • Work with:
  • HR
  • Operations
  • Technology teams
  • Provide administrative and coordination support as needed

Tracking & Reporting Support

• • Assist in tracking:
  • Projects
  • Tasks
  • Organizational activities
  • Provide updates and basic reporting

Data Entry & Accuracy

• • Enter and maintain data across systems
  • Ensure accuracy and consistency in records

Issue Identification & Follow-Through

• • Identify gaps, delays, or missed tasks
  • Follow up to ensure completion
  • Support resolution of operational issues

Continuous Improvement

• • Identify opportunities to improve organization and efficiency
  • Support the scaling of operational processes

Who This Is For

This role is for someone who:

• • Is highly organized and detail-oriented
  • Enjoys coordinating and supporting teams
  • Has strong communication and follow-through
  • Can manage multiple tasks at once
  • Thrives in a structured, fast-moving environment

Qualifications

Required

• • 1–3 years of experience in:
  • Administrative support
  • Operations coordination
  • Business support roles
  • Strong organizational and communication skills
  • Ability to manage multiple tasks and priorities

Preferred

• • Experience in nonprofit or mission-driven organizations
  • Experience in remote teams
  • Familiarity with tools such as:
  • Google Workspace
  • Project tracking tools

Commitment

• • 8–12 hours per week
  • Flexible schedule
  • Participation in coordination and operational meetings as needed
  • Fully remote

What You’ll Gain

• • Experience in business operations and administration
  • Exposure to cross-functional team coordination
  • Opportunity to support real organizational growth
  • Development in organization, communication, and execution

Application Requirements (Read Carefully)

We are building — and operating in real time.

To ensure alignment:

• • You must be able to start within 14 days
  • You must complete the full application
  • You must be ready to contribute immediately

Important Disclaimer

This is a volunteer role.

We are onboarding individuals who are ready to contribute immediately.

Please only apply if you are prepared to begin within the next 14 days.