Grants & Partnership Coordinator

Our Mission:

We are building a Gen Z-led movement seeking to empower young leaders to advocate for transformative policy and bold political action, predominantly at a state and local level. We are committed to a bottom-up movement that prioritizes the needs of the communities we represent and seeks to reclaim our future by advocating for social, economic, environmental, and other kinds of political reform.

POSITION SUMMARY

The Grants & Partnership Coordinator will build and manage Beyond the Ballot’s grant-writing function as a supplemental, capacity-building revenue stream that aligns with Beyond the Ballot’s values and legal context as an advocacy organization. This role identifies and vets aligned grant opportunities, maintains a structured pipeline and calendar, and produces high-quality proposals, budgets (in coordination with leadership), and reporting deliverables. The Coordinator will develop a reusable grants content library, track submissions and requirements, and support internal review processes so grant funding strengthens infrastructure without creating dependency or misalignment with the organization’s grassroots mission.

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor’s degree in English, Communications, Journalism, Public Policy, Nonprofit Management, or a related field, or equivalent experience.

WORK EXPERIENCE:

• 2+ years of grant writing, institutional fundraising, proposal writing, or other writing-intensive fundraising experience.

• Proven ability to manage multiple deadlines and coordinate inputs across stakeholders.

• Experience researching funders and aligning proposals to program strategy, outcomes, and budgets.

ESSENTIAL DUTIES

• Research, vet, and maintain a pipeline of aligned progressive funds, donor collaboratives, and advocacy-focused foundations appropriate for Beyond the Ballot’s work.

• Manage a grants calendar and tracking system for deadlines, submission status, reporting requirements, and renewal opportunities.

• Draft and submit Letter of Inquiry or Intent (LOIs), proposals, narratives, budgets (with leadership), and required attachments.

• Maintain a grants “content library” (organizational boilerplate, program descriptions, leadership bios, outcomes/metrics, budget narratives).

• Coordinate with internal stakeholders to collect program goals, impact metrics, and strategic framing for proposals.

• Support a compliance- and values-aligned process for grant acceptance, including preparing materials for leadership review and any required finance/treasurer review.

• Produce timely grant reports and funder updates; maintain organized documentation for year-end and audits.

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions, and other conditions of employment listed in this document are representative of but are not intended to provide an exhaustive list of the requirements for positions in this classification.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions.

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.

Remote Work Requirements: Regular access to a stable internet connection is required.

Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between various in-person working environments. May require travel to multiple states.

Beyond the Ballot does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary.

POLICY OF EQUAL OPPORTUNITY EMPLOYMENT AND NONDISCRIMINATION

Pursuant to Article 2 Section 3 of the organization's Bylaws, Beyond the Ballot will not practice or permit any unlawful or unethical discrimination on the basis of sex, age, race, color, national origin, religion, sexual orientation, and/or gender identity, physical handicap or disability, or any other basis prohibited by law.

We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Beyond the Ballot is an Equal Opportunity Employer and our policy is clear and concise: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

Allegations of discrimination should be promptly delivered to the Executive Director, the Chief Human Resource Officer, and/or any member of the Board of Directors.

DIVERSITY, EQUITY, AND INCLUSION IN THE WORKPLACE

Beyond the Ballot is committed to building a diverse workforce, ensuring and creating equity across our processes, procedures, and systems, and fostering an environment that’s inclusive and representative of the communities we serve.

Our organization was founded on the free expression of ideas, and our environment reflects those ideals by ensuring meaningful mechanisms are in place to ensure that the visions and interests of every individual employee has a seat at the decision-making table.