Volunteer Administrative Support Specialist

Volunteer Administrative Support Specialist – Veterans Memorial & Support Foundation

About the Foundation

The Veterans Memorial & Support Foundation is a 501(c)(3) nonprofit organization dedicated to uplifting veterans, service members, and their families. Through advocacy, outreach, education, and community support, the Foundation honors the sacrifices of those who have served while fostering hope, connection, dignity, and opportunity.

Position Summary

The Volunteer Administrative Support Specialist provides essential administrative and organizational support to the Foundation and serves as a member of the Volunteer Action Committee. This individual plays an important role in ensuring that volunteers, programs, and communications are coordinated efficiently and effectively.

The ideal volunteer is dependable, compassionate, service-oriented, and committed to advancing the Foundation's mission and values.

Primary Responsibilities

Volunteer Coordination and Support

• • Assist with volunteer onboarding activities.
  • Coordinate and monitor volunteer background checks.
  • Track volunteer responses and maintain accurate records.
  • Enter and organize volunteer information into spreadsheets and databases.
  • Prepare and distribute announcements welcoming new volunteers to the Foundation.
  • Support the activities of the Volunteer Action Committee.

Administrative Support

• • Assist with creating, updating, and maintaining organizational policies and procedures, including the policy handbook.
  • Track policy distribution and maintain records of acknowledgments and responses.
  • Prepare correspondence, reports, and other administrative documents.
  • Provide general administrative support as needed.

Recruitment and Position Management

• • Monitor volunteer and staff position descriptions posted on online platforms.
  • Track renewal dates and ensure postings remain current.
  • Identify positions requiring additional advertising and outreach efforts.
  • Assist with recruitment-related activities.

Technology and Communications Support

• • Create personalized QR codes and business cards for volunteers and staff members.
  • Maintain organized electronic records and files.
  • Assist with computer-related projects and technology-based administrative tasks.
  • Support internal and external communications as needed.

Qualifications

• • Proficiency with computers, spreadsheets, databases, and Microsoft Office applications.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidentiality and appropriately handle sensitive information.
  • Ability to work independently while working collaboratively as part of a team.
  • A genuine commitment to serving veterans, military personnel, and their families.

Personal Attributes

• • Professional, dependable, and adaptable.
  • Compassionate, respectful, and service-oriented.
  • Strong interpersonal and communication skills.
  • Positive attitude and willingness to assist wherever needed.
  • Dedication to the mission of honoring and supporting those who have served our nation.

Time Commitment

The time commitment for this volunteer position will be based on the needs of the Foundation and the availability of the volunteer.

Reporting Structure

This position reports to Foundation leadership and works closely with members of the Volunteer Action Committee.

Join Our Team

By volunteering with the Veterans Memorial & Support Foundation, you will become part of a dedicated team committed to making a meaningful and lasting difference in the lives of veterans, service members, and their families. Your time, talents, and dedication will help strengthen the community while honoring those who have served our nation.