Event Coordinator

Monthly Meeting Event Coordinator

Seeking a friendly, organized individual to support a monthly breakfast meeting (Sept-April) in downtown Minneapolis. Responsibilities include coordinating catering, setting up food and materials, greeting attendees, and managing light cleanup. Must be punctual and detail-oriented. You'll play a key role in creating a welcoming environment for approximately 60 participants.

Location: 625 South 4th Street, Minneapolis

Time Commitment: ~10-15 hours/month

Schedule: Second Thursday of each month, September 2025 - April 2026, 7:00 - 10:00 AM.

Responsibilities Include:

Pre-Event (3-5 days before):

• Order breakfast and additional coffee from established vendors (e.g., Panera, Brueggers, Starbucks)
• Coordinate timely delivery (by 7:15 AM) via DoorDash or directly with the vendor
• Order blank name tags and markers and bring to event

On-Site (Day of Event):

• Arrive by 7:00-7:15 AM to meet delivery driver and escort food to the dining room
• Ensure breakfast is fully set up by 7:45 AM
• Make coffee available for the mid-morning break (either pre-ordered or picked up)
• Set up and staff welcome table with name tags and printed agendas
• Greet and check in participants and speakers
• Begin cleanup of the dining area at 9:30 AM

Success in This Role Requires:

• Strong organizational skills and punctuality
• Friendly, welcoming demeanor
• Dependability in coordinating catering and event logistics
• Between 10-15 hours/month