Administrative Assistant

Description

The Administrative Assistant for Love Your Texture (LYT) provides organizational and operational support to ensure smooth day-to-day functioning of programs and services. This role serves as a key behind-the-scenes team member, helping coordinate communications, manage data, support program logistics, and maintain systems that allow LYT to deliver exceptional service to foster, adopted, and transitioning youth and their caregivers.

Key Responsibilities

• Manage and organize email correspondence, calendar scheduling, and appointment coordination for LYT leadership and program staff.
• Maintain accurate records and databases for volunteers, service providers, program participants, and community partners using Google Workspace and other organizational tools.
• Prepare documents, reports, and presentations including meeting agendas, volunteer materials, program summaries, and grant tracking reports.
• Support event logistics by coordinating registrations, sending reminders, preparing materials, and managing post-event follow-up communications.
• Assist with volunteer onboarding by processing applications, scheduling interviews, organizing orientation materials, and maintaining volunteer files in compliance with LYT policies.
• Track program data including service hours, participant numbers, workshop attendance, and outcomes for reporting and grant compliance purposes.
• Respond to general inquiries via email and phone in a timely, professional manner that reflects LYT's values and faith-rooted, community-centered culture.
• Coordinate communication between staff, volunteers, service providers, and community partners to ensure everyone has the information and resources needed.
• Maintain organized digital filing systems for policies, procedures, forms, marketing materials, and program documentation.
• Support special projects and campaigns as needed, including fundraising initiatives, community outreach efforts, and program expansion activities.
• Stay informed about LYT's programs, services, and mission to effectively represent the organization and provide accurate information to stakeholders.