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Executive Assistant to the CEO/Founder – Volunteer Role
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Executive Assistant to the CEO/Founder
The Donovan’s Venom
Remote | Executive Office | Volunteer
We’re Building — And Leadership Needs Support
The Donovan’s Venom is growing.
And growth creates complexity.
More priorities.
More decisions.
More moving pieces.
We are seeking an Executive Assistant to the CEO/Founder to help ensure that leadership operates with focus, structure, and execution.
Because when the CEO is aligned —
everything moves faster.
The Role
This role serves as a trusted partner to the CEO, ensuring priorities are managed, communication flows, and execution happens.
You are not just scheduling meetings.
You are managing time, priorities, and alignment at the highest level.
You operate at both a tactical and strategic level, allowing the CEO to focus on high-impact decisions while you ensure everything else runs with precision.
What You’ll Own
Executive Calendar & Priority Management
- Manage and optimize the CEO’s calendar
- Align time with organizational priorities
- Anticipate conflicts and proactively resolve them
Executive Communications
- Serve as a key point of contact for internal and external communication
- Draft and manage:
- Emails
- Announcements
- Executive messaging
- Ensure timely, professional, and clear communication
Meeting Coordination & Support
- Coordinate leadership and executive meetings
- Prepare agendas and materials
- Capture action items and ensure follow-through
- Keep meetings structured and outcome-driven
Strategic Initiative Support
- Track CEO-led initiatives and priorities
- Ensure alignment and progress across teams
- Help drive accountability and execution
Cross-Functional Coordination
- Act as liaison between CEO and:
- Executive team
- Department leaders
- Ensure communication flows clearly across the organization
Executive Operations & Organization
- Maintain organized documentation:
- Strategic plans
- Reports
- Key communications
- Build structured workflows for executive operations
Confidentiality & Information Management
- Handle sensitive information with discretion
- Maintain trust and professionalism at all times
Event & Engagement Coordination
- Support planning of:
- Town halls
- Leadership meetings
- External engagements
- Ensure logistics and follow-through
Reporting & Tracking
- Track deadlines, deliverables, and key priorities
- Provide updates and summaries to the CEO
- Maintain visibility across initiatives
Process Improvement & Efficiency
- Identify inefficiencies in executive workflows
- Build systems to improve organization and execution
- Support scalable executive support processes
Who This Is For
This role is for someone who:
- Thrives in high-responsibility, fast-paced environments
- Is highly organized and detail-oriented
- Can anticipate needs before they arise
- Communicates clearly and professionally
- Understands how to support leadership without needing constant direction
Qualifications
Required
- 3–5 years in executive support, administrative, or coordination roles
- Experience supporting senior leaders preferred
- Strong organizational and time management skills
Preferred
- Experience in nonprofit or mission-driven environments
- Experience working in remote teams
- Strong writing and communication skills
Commitment
- 10–15 hours per week
- Flexible schedule (with responsiveness to executive needs)
- Fully remote
What You’ll Gain
- Direct exposure to executive leadership
- Experience supporting high-level strategy and operations
- Opportunity to influence organizational efficiency and execution
- Development in executive communication and coordination
Application Requirements (Read Carefully)
We are operating in real time.
To ensure alignment:
- You must be able to start within 14 days
- You must complete the full application
- You must be responsive and reliable
Important Disclaimer
This is a volunteer role.
We are onboarding individuals who are ready to contribute immediately.
Please only apply if you are prepared to begin within the next 14 days.
Localização
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Thank you for your interest in joining The Donovan’s Venom.
To be considered for this role, please ensure your application includes:
- A current resume
- Responses to all application questions (thoughtful and complete)
- A brief overview of your strategic experience and areas of impact
We encourage applicants to be intentional and specific in their responses, as this role requires a high level of strategic thinking and active contribution.
Important Considerations:
- This is a volunteer executive leadership role requiring consistent engagement
- Applicants must be able to begin within 14 days
- Incomplete or low-effort applications will not be considered
We are seeking individuals who are ready to contribute, build, and lead in real time.
