Associate: Executive Assistant to CEO

Executive Assistants are expected to put in a minimum of 5 hours per week and be responsive to emails within one (1) calendar day.

SUMMARY:

We are currently seeking an Executive Assistant to provide administrative support to the CEO. In this role, you will handle a wide variety of tasks and responsibilities, including managing shared calendars and events and responding to emails. The role will also be responsible for preparing and editing correspondence, documents, and presentations. You will also assist in researching local events in the Miami area.

PRIMARY RESPONSIBILITIES:

• Manage the CEO’s calendar based on Google Drive.
• Research and keep track of local events that the CEO can attend and market STW™.
• Attend meetings & take meeting minutes on Google Hangouts.
• Complete the PWR at least weekly.
• Provide in-person support at the Marina Bay Laboratory (Ft. Lauderdale), Florida, as required.

EXPERIENCE/REQUIREMENTS:

• Associates Degree or equivalent experience (at least 1 year full-time paid corporate/ non-profit work experience).
• Excellent writing and editing skills.
• Attention to detail.
• Strong computer skills and internet research skills are required.
• Knowledge of Google Drive and Gmail.
• Demonstrated ability to handle multiple projects and details simultaneously.
• Requires self-direction, tact, diplomacy, and a clear, courteous, and professional manner when dealing with the public.
• Must demonstrate effective oral communication skills and the ability to work cooperatively with staff inside and outside of the department.