Event Coordinator (NYC Activations & Public Events) (Volunteer)

Event Coordinator (NYC Activations & Public Events) (Volunteer)

PromisePublic | Events, Community Engagement & Citywide Activation

Organization: Mentor A Promise (MAP)

Location: New York City (Hybrid – In-Person Events + Remote Coordination)

Type: Volunteer

Reports To: Director of Policy, Advocacy & Public Engagement

Works Closely With: PromiseBridge, PromiseVoice, Partnerships, Volunteers, External Event Organizers

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit dedicated to empowering youth experiencing housing instability through mentorship, education, and community. Visibility matters—when we show up in the city, we expand awareness, build connection, and bring the mission into public space.

About PromisePublic | Policy, Advocacy & Public Engagement

PromisePublic is MAP’s public-facing division responsible for engagement, advocacy, and presence. The division ensures that MAP is not only operating programs—but actively participating in the life of the city.

Role Overview

We are seeking an Event Coordinator to identify, organize, and manage MAP’s participation in New York City events, including runs, races, community activations, and large-scale public gatherings.

This role focuses on getting MAP into the city—from major events like marathons and bike rides to community-based gatherings—ensuring we are present, organized, and impactful.

This is a research + coordination + execution role.

Key Responsibilities

Event Research & Identification

• Research NYC events including runs, races, bike rides, marathons, and public activations
• Identify opportunities aligned with MAP’s mission and visibility goals
• Maintain a calendar of upcoming events and opportunities

Examples include:

• New York City Marathon
• TD Five Boro Bike Tour
• NYC Half Marathon
• New York City Triathlon
• JP Morgan Corporate Challenge

Event Participation & Coordination

• Register and coordinate MAP participation in selected events
• Organize logistics including team sign-ups, materials, and scheduling
• Ensure all event participation is structured and well-managed

Partnership & External Coordination

• Communicate with event organizers and partners
• Coordinate permissions, requirements, and participation details
• Work with PromiseBridge to build ongoing event partnerships

Volunteer & Team Management

• Recruit and coordinate volunteers for event participation
• Ensure team members are informed, prepared, and aligned
• Support on-site coordination during events

On-Site Execution

• Represent MAP at events with professionalism and clarity
• Ensure smooth execution of participation and engagement
• Troubleshoot issues in real time

Visibility & Engagement

• Coordinate with PromiseVoice to amplify events through social media
• Capture moments and support storytelling from events
• Ensure MAP’s presence is visible, engaging, and aligned

Systems & Tracking

• Maintain a structured calendar of events and participation
• Track engagement, participation, and outcomes
• Support reporting and future planning

Qualifications

Required

• Strong organizational and coordination skills
• Ability to manage multiple events and timelines
• Strong communication and outreach ability
• Comfortable working in public, fast-paced environments
• Alignment with MAP’s mission and dignity-centered values

Preferred

• Experience in event coordination or community engagement
• Familiarity with NYC events and public activations
• Experience working with volunteers or teams
• Interest in advocacy, community presence, or public engagement

Commitment

• Volunteer role
• Approximately 5–10 hours per week
• Minimum 6-month commitment required
• NYC-based (in-person event participation required)

What You’ll Gain

• Experience coordinating real-world events across NYC
• Opportunity to represent and grow a mission-driven organization
• Collaboration with partnerships, communications, and leadership teams
• Professional references and letters of recommendation
• A meaningful role bringing the mission into public space

How to Apply

Interested candidates must apply directly through Idealist and submit:

• Resume (required)
• Brief statement of interest describing experience in events or coordination

This role puts the mission into motion.

From city streets to public spaces—help ensure we show up where it matters.

This role holds the pieces together.

From research to outreach to execution—help ensure every story is fully built before it’s told.

Thank you for your interest in volunteering with our organization. At this time, volunteer opportunities are limited to individuals based in the United States due to legal, safeguarding, data-privacy, and programmatic requirements. We appreciate your interest in our mission and your understanding of these constraints.