Recruiting Coordinator (Volunteer)

Recruiting Coordinator (Volunteer)

PromisePeople | Recruitment Operations, Talent Pipeline & Applicant Management

Organization: Mentor A Promise (MAP)

Location: Remote - East Coast

Type: Volunteer

Reports To: Director of Recruiting

Works Closely With: Volunteer Operations, Hiring Managers, Division Leads, Executive Leadership

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit dedicated to empowering youth experiencing housing instability through mentorship, education, and community. Our work is powered by volunteers—and as we grow, managing recruitment effectively is essential to building strong, reliable teams.

About PromisePeople | Human Resources & Volunteer Experience

PromisePeople is MAP’s division responsible for recruitment, onboarding, engagement, and organizational operations. The division ensures that every applicant experiences a structured, timely, and professional process—from first application to active contribution.

Role Overview

We are seeking a Recruiting Coordinator to manage all volunteer platforms and incoming applications, ensuring that candidates are reviewed, tracked, and moved through the pipeline efficiently.

This role is responsible for building and maintaining a strong, organized recruitment system—ensuring no application is missed, delayed, or unmanaged.

This is a systems + execution role critical to organizational growth.

Key Responsibilities

Volunteer Platform Management

• Manage recruitment platforms (Idealist and others)
• Post, update, and maintain job listings
• Ensure roles are accurate, active, and aligned with current needs

Application Review & Screening

• Review incoming applications in a timely manner
• Screen candidates based on role requirements
• Identify strong candidates and move them forward

Pipeline & Tracking Systems

• Maintain organized tracking of all applicants
• Manage candidate stages (applied, reviewed, interview, onboarding)
• Ensure visibility across hiring teams

Candidate Communication

• Communicate with applicants professionally and consistently
• Send updates, interview requests, and follow-ups
• Ensure a respectful and timely candidate experience

Coordination with Hiring Teams

• Work with division leads and hiring managers to align on needs
• Schedule interviews and coordinate next steps
• Ensure smooth handoff from recruitment to onboarding

Process Improvement

• Identify gaps in recruitment workflows
• Improve efficiency, response time, and candidate experience
• Support development of scalable recruitment systems

Accountability & Responsiveness

• Monitor application timelines and ensure no backlog
• Maintain daily or consistent platform engagement
• Ensure all communications are handled within 24–48 hours

Qualifications

Required

• Strong organizational and attention-to-detail skills
• Ability to manage multiple applications and priorities
• Strong communication and coordination skills
• Reliability and consistency in follow-through
• Alignment with MAP’s mission and dignity-centered values

Preferred

• Experience in recruiting, HR, or talent coordination
• Experience with applicant tracking or CRM systems
• Familiarity with platforms like Idealist
• Interest in nonprofit operations or people management

Commitment

• Volunteer role
• Approximately 5–10 hours per week
• Minimum 6-month commitment required
• Fully remote

What You’ll Gain

• Experience managing real-world recruitment systems
• Exposure to HR operations and talent pipeline development
• Collaboration with leadership and hiring teams
• Professional references and letters of recommendation
• A meaningful role helping build the teams behind the mission

How to Apply

Interested candidates must apply directly through Idealist and submit:

• Resume (required)
• Brief statement of interest describing experience in recruitment, coordination, or operations

This role builds the team before the work begins.

Ensuring that every opportunity is seen—and every strong candidate is found.

This role holds the pieces together.

From research to outreach to execution—help ensure every story is fully built before it’s told.

Thank you for your interest in volunteering with our organization. At this time, volunteer opportunities are limited to individuals based in the United States due to legal, safeguarding, data-privacy, and programmatic requirements. We appreciate your interest in our mission and your understanding of these constraints.