Volunteer Manager

Volunteer Manager

Organization: Leveling the Fields

Commitment: 3–5 hours per week (flexible)

Reports to: Executive Director

Works Closely With: All Committee Chairs

Position Overview

The Volunteer Manager oversees the full volunteer lifecycle at Leveling the Fields—from recruitment and onboarding to placement, engagement, and retention. This role ensures volunteers feel welcomed, informed, and matched to the right roles based on skills, interests, and availability. The Volunteer Manager helps build a strong, committed volunteer community that supports all LTF programs and committees.

Key Responsibilities

Volunteer Recruitment

• Recruit volunteers through community outreach, events, social media, and partnerships.
• Maintain updated volunteer postings and ensure roles are clearly communicated.
• Respond to volunteer inquiries and guide prospective volunteers through the initial steps.

Onboarding & Placement

• Conduct onboarding calls or orientation sessions with new volunteers.
• Gather volunteer information (skills, interests, availability, background).
• Match volunteers to appropriate committees, programs, or one-day event opportunities.
• Ensure each volunteer is connected to the correct Committee Chair and understands their responsibilities.

Volunteer Management & Tracking

• Maintain an up-to-date volunteer database with contact information, roles, committee assignments, and activity history.
• Collect required documents or waivers when applicable.
• Support committee chairs by helping them fill open volunteer needs.

Volunteer Engagement & Recognition

• Track volunteer birthdays and milestones; coordinate simple recognition messages.
• Develop and send occasional volunteer communications (welcome emails, updates, acknowledgments).
• Help plan small appreciation efforts throughout the year.
• Serve as a friendly point of contact for volunteers who need guidance or want new ways to get involved.

Cross-Team Collaboration

• Communicate regularly with committee chairs and the Executive Director about volunteer gaps, needs, and assignments.
• Assist in organizing volunteers for special events, equipment drives, community booths, or fundraisers.
• Provide the Executive Director with monthly updates on volunteer recruitment, placement, and engagement.

Qualifications

• Strong communication and interpersonal skills.
• Highly organized, dependable, and comfortable managing multiple people and tasks.
• Friendly, welcoming, and enthusiastic about building community.
• Experience in volunteer management or HR coordination (preferred, not required).