Executive Administrative Assistant

Position Title: Executive Administrative Assistant

Reports To: President

Location: Remote / Hybrid (with some in-person meetings and events as needed)

Position Type: Volunteer (with potential to grow as funding increases); This is a remote unpaid position.

Summary

This is not a typical volunteer role. We’re seeking a proactive, organized, and reliable professional to support executive operations and help strengthen the organization’s day-to-day functions and strategic growth. This role is ideal for someone looking to contribute their professional skills to a mission-driven organization. While the position is unpaid, the role offers meaningful responsibility, leadership exposure, and the opportunity to directly contribute to the growth and impact of 4T’s.

Duties & Responsibilities

• Manage and coordinate the President’s calendar, meetings, and follow-ups
• Draft emails, correspondence, and internal communications
• Prepare meeting agendas, notes, and action items
• Track organizational priorities, deadlines, and deliverables
• Maintain organized records, documents, and contact databases
• Support coordination across fundraising, marketing, and program efforts
• Help maintain partnership tracking and relationship records

Skills & Qualifications

We are looking for someone who brings professionalism, reliability, and initiative.

• Prior experience in administration, operations, project coordination, or nonprofit work
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines independently
• Proficiency in Google Workspace (Docs, Sheets, Drive); Excel is a plus
• Interest in youth development, education, or community impact
• Candidates based in the New York Tri-State area (NY, NJ, or CT) are strongly preferred due to occasional in-person meetings and events

Graduate students or working professionals with relevant experience are encouraged to apply.

What’s In It for You

• Performance Incentives: Earn 5% of revenue from every contract you help secure.
• Professional Growth: Gain executive-level experience in administration, fundraising, and strategic planning.
• Networking: Build relationships with leaders in education, nonprofits, and the business community.
• Impact: Play a vital role in expanding programs that transform students’ lives.

Our Mission​

4T’s – Teaching Teens to Think is a nonprofit that empowers students to dream bigger and achieve more by providing real-world tools, mentorship, and hands-on experiences. Through dynamic workshops, career preparation programs, and entrepreneurial training, we help teens re-engage in school, discover their strengths, and build actionable plans for success in education, business, and life.