Vendor and Logistics Coordinator

Oversees all aspects of the vendor planning at the annual Pride festival. This may include but is not limited to working with the Festival Director in developing the vendor application to post on the website. Monitoring the vendor email and replying to all inquiries. Correspond with vendors pertinent information via email regarding the festival on an ongoing basis. Working with the Festival Director to train and collaborate with a vendor & logistic team. Under the direction of the festival director, they may assign duties to team members. Collaborating with the festival director to schedule & conduct team meetings and prepare agendas throughout the year. Should be familiar with the Google platform (Gmail, Google calendar, Google docs, Google sheets, etc.)

The Vendor & Logistics Coordinator working with the festival director, shall plan the layout of the festival grounds with the team. They will work with the Festival Director to develop the map for the festival. The Vendor & Logistics Coordinator shall stay in constant contact with the festival director, board members, communicating vendor/logistics information as needed. The Coordinator shall work with the festival director to plan/lead a vendor meeting prior to the festival to inform vendors of all pertinent information. The Coordinator will oversee and assist the logistics team in taping the interior vendor floor plan on Friday before the festival for set up and load in. The Coordinator shall work with the festival director and the logistics team to develop an exterior vendor map and the set up. The Vendor & Logistics Coordinator shall oversee all vendor check in and set-up on night before and day of festival.

The Coordinator & their team will be responsible for forwarding any vendor specific applications, notices, information, etc. to vendors. The coordinator shall sign a Non Disclosure Agreement (NDA) and a Code of Conduct.

This written description does not depict every aspect or duty of the position. Other duties as assigned by the President or other Board members. All positions of Pride St. Charles are volunteers.

Two year term (no voting rights)