Adult Education Administrative Assistant

TITLE: Adult Education Administrative Opportunity

LOCATION: Hybrid

START DATE: December 15th, 2025

DURATION: May 29th, 2025 (Opportunity to extend)

POSITION REPORTS TO: Adult Education Manager

DETAILS: M/F 9am-5pm

SCOPE OF WORK: The International Rescue Committee (IRC), works in the United States

welcomes newly arrived refugees and immigrants, supports them in their resettlement, and

provides holistic services to help them build new lives in their communities.

The Adult Education Department provides in-person and remote ESOL classes to adults 18 years

and older, facilitates Cultural Orientation for resettlement clients, and provides various workshops

and orientations to clients across all programs in the IRC NY office. The Adult Education

Administrative Intern will support in the development of client facing materials, facilitate

workshops, and communicate directly with students about upcoming events and to support class

attendance.

RESPONSIBILITIES: The Adult Education Administrative Intern will assist the Adult Education

Team in supporting administrative and organizational tasks for Adult ESOL classes and other

educational workshops.

• Keep track of client communication and follow-up on attendance
• Maintain timely and organized physical and virtual student files
• Attend weekly supervision meetings with supervisor
• Support during ESOL Open Houses
• Support with the development of outreach materials and conducting outreach phone calls for classes, Workforce Development Workshops, and English class orientations
• Support development of curriculum for educational workshops
• Facilitate educational workshops (as needed)
• Support with compiling data, performing data entry, and assembling information for comprehensive reports in the internal databases

LEARNING OBJECTIVES:

1. Intern will learn about the various management responsibilities of a complex educational program.
2. Intern will learn to coordinate and communicate with stakeholders to plan and implement educational workshops and events.
3. Intern will learn about programs and services provided to refugees, migrants, and displaced people.

REQUIREMENTS:

• Based in the US with US work authorization
• Ideal candidate should be enrolled in post-secondary institution or have graduated from a post-secondary institution within the last 2 years
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Must be willing to work varied hours in a hybrid setting.
• Fluent in English, both spoken and written; bilingual ability preferred, preferably in Spanish, French, Arabic, Dari/Farsi, and/or Russian.
• Ideal candidate will have experience working with immigrants or refugees in a social service and/or educational setting