Volunteer Event Planning Assistant

About ICA:

International Child Advancement (ICA) empowers orphans and underserved youth to become self-sufficient through education, economic empowerment, and mentorship. Our events raise funds, build awareness, and bring together the community to support our mission of creating opportunities for children in Buffalo and the Democratic Republic of Congo (DRC).

Role Overview

International Child Advancement (ICA) is seeking a Volunteer Event Planning Assistant to support the planning and coordination of our signature fundraising and community events. This role is ideal for someone interested in event planning and nonprofit work who wants to make a meaningful impact in the lives of children.

Key Responsibilities

• Assist with logistics and coordination for ICA events
• Support the development of event timelines, budgets, and goals
• Help coordinate communication with vendors, venues, volunteers, and partners
• Assist with event promotion, sponsorship outreach, and guest engagement
• Support on-site event setup, registration, and post-event follow-up

Qualifications

• Some experience or strong interest in event planning or coordination
• Excellent organizational and communication skills
• Reliable and detail-oriented with a collaborative mindset
• Enthusiasm for ICA’s mission and a passion for helping underserved youth locally and abroad

Time Commitment

• Planning meetings leading up to each event
• Attendance at ICA events (approx. 3 per year)
• Flexible hours depending on event preparation and needs

What’s In It For You?

• Hands-on experience in nonprofit event planning and coordination
• Opportunity to make a direct difference in the lives of children in Buffalo and the DRC
• Networking with community leaders, donors, and partners
• Recognition as a valued member of ICA’s volunteer team

This is a hybrid volunteer role — most planning and coordination can be done virtually, with occasional in-person needs such as venue visits, vendor meetings, and event participation.