Board Secretary-Grace Helping Hands

Position Overview

Grace Helping Hands (GHH) is seeking a Board Secretary to maintain accurate records of Board proceedings, safeguard official governance documents, and help ensure the organization operates with integrity, clarity, and accountability.

In this role, the Board Member will support GHH’s mission of providing hygiene and feminine products to individuals, specifically women facing homelessness, offering dignity and care regardless of financial or living circumstances.

About Us

Grace Helping Hands is a grassroots nonprofit dedicated to restoring dignity and supporting stability for women and children experiencing homelessness or housing insecurity. Through the distribution of hygiene and self-care kits, we serve communities across Maryland in partnership with local shelters and organizations.

Time Commitment

This is a voluntary board position requiring approximately 4–6 hours per month.

Strategic Governance Focus

• Ensure accurate documentation of Board decisions and maintain the official record of governance activities.
• Support sound governance by keeping bylaws, policies, and corporate records organized, current, and accessible.
• Help ensure Board processes and meetings are conducted in accordance with the bylaws and applicable requirements.

Responsibilities

• Attend Board meetings, review materials in advance, and contribute to discussions and decisions.
• Serve on at least one committee or lead a defined project each year.
• Respond promptly to Board communications and complete assigned action items on time.
• Record, prepare, and distribute accurate minutes for all Board and committee meetings.
• Maintain custody of official records, including bylaws, meeting minutes, resolutions, and the corporate records book.
• Act in the organization's best interest, not personal or outside interests; disclosing conflicts of interest.
• Support fundraising efforts by making a personal contribution, cultivating donor relationships, and participating in Board-led fundraising activities.
• Serve as an ambassador by promoting GHH’s mission, strengthening community relationships, and representing the organization with professionalism and integrity.

Qualifications

• Strong organizational skills with a high degree of accuracy and attention to detail.
• Excellent written communication skills, particularly in preparing minutes and formal records.
• Familiarity with nonprofit governance and Board recordkeeping practices, ideally supported by prior board service.
• Demonstrated maturity, integrity, and discretion when handling highly confidential information.
• Local to the Washington, DC, Maryland, or Northern Virginia area preferred.

How to Apply

Interested candidates should submit a brief statement of interest and resume/CV to info@gracehelpinghands.org.

Candidates will be invited to meet with the Governance/Nominating representatives and attend a Board meeting as an observer prior to formal appointment.