TGIA Board Member-Secretary

Position: TGIA Board Member Secretary

Overview:

Talented Girls in Action (TGA) is a non-profit organization dedicated to empowering and supporting girls and young women in realizing their full potential. As a Secretary Board Member, you will play a crucial role in supporting the administrative functions of the organization's board, ensuring effective communication, record-keeping, and organizational efficiency.

Responsibilities:

1. Meeting Coordination:

   • Schedule board meetings, ensuring alignment with members' availability.
   • Coordinate meeting logistics, including venue booking, agenda preparation, and distribution of meeting materials.
   • Send out meeting reminders and confirmations to board members in advance of meetings.

2. Meeting Facilitation:

   • Attend board meetings and accurately record minutes.
   • Ensure all discussions, decisions, and action items are documented.
   • Distribute minutes promptly after meetings and follow up on action items.

3. Administrative Support:

   • Assist in maintaining organizational records, including legal documents, policies, and bylaws.
   • Manage incoming and outgoing correspondence, including emails, letters, and inquiries.
   • Maintain an up-to-date contact list of board members, stakeholders, and partners.

4. Board Communication:

   • Serve as a liaison between the board and external stakeholders, including donors, sponsors, and community partners.
   • Ensure timely communication of important updates, decisions, and announcements to board members.

5. Governance Support:

   • Assist in the preparation of board reports, presentations, and materials for board meetings.
   • Support the board in fulfilling its governance responsibilities and compliance with relevant regulations.

Qualifications:

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy in record-keeping.
• Proficiency in MS Office or similar software for document management.
• Ability to work collaboratively in a team environment.
• Commitment to the mission and values of Talented Girls in Action.

Benefits:

• Opportunity to make a meaningful impact on the lives of girls and young women.
• Professional development and networking opportunities within the non-profit sector.
• Chance to work with a diverse and passionate team dedicated to empowering girls.

Time Commitment: The Board Treasurer is expected to commit approximately 2 to 3 hours a week to fulfill their responsibilities, including attendance at Board and committee meetings.