Buyer

Division/Unit: Procurement and Contract Management Unit        

Position Title: Buyer

CS Title: Community Associate 

Salary Range: $53,019 - $55,855

Job Description

The New York County District Attorney's Office has an opening for a Buyer in its Procurement and Contract Management Unit. In this position, the Buyer is responsible for the acquisition of goods and services to meet the Office’s needs while adhering to applicable government law and directives.

Responsibilities include but are not limited to:

• Formulating, developing, and preparing all documentation applicable to bids and solicitations, contract, and purchase order actions.
• Managing the procurement process including bid and contract formation, preparing, and processing all procurement documents and applicable solicitations.
• Reviewing and ensuring all contract and purchase order requisitions for compliance with Procurement Policy Board Rules, procedures, and applicable directives.
• Processing all aspects of invoices including but not limited to obtaining complete and accurate invoices, verifying prices are in compliance with contract and or purchase order terms, logging information in internal database, and coordinating with other units for complete invoice approvals and processing.
• Conferring with and advising project managers to ensure contract compliance and conformance to applicable law and underlying contract and/or purchase order requisitions.
• Attending and serving as contract and subcontract representative at program and project meetings, as required.
• Organizing and processing workflow for effective and efficient compliance and timely management of associated tasks.
• Creating and maintaining reports for invoices, expenditures, and inventory.
• Undertaking additional tasks as required by the Unit.

In addition to the Minimum Qualification Requirements, all candidates must possess the following:

• High School Diploma; and 
• Minimum two (2) years of buying experience in public or private enterprises.

Preferred Requirements/Skills:

• Bachelor’s degree from an accredited college.
• Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
• Experience with the New York City’s Financial Management System (FMS).
• Experience working with government procurement.
• Experience negotiating contracts with suppliers and/or subcontractors.
• Excellent written and verbal communication, organizational, and interpersonal skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Must be extremely detail-oriented (with strong concern for data accuracy), self-motivated, highly organized, resourceful, and reliable.
• Proficient in Microsoft Word and Excel.
• Ability to update and edit existing databases.
• Ability to follow directions and apply proper policies, procedures, and guidelines.

How to Apply:

• Apply with a Cover Letter and Resume. 

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qual Requirements:

1. High school graduation or equivalent and two years of experience related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness:

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Hours/Shift:

• Staff work 35 hours per week. Telework is available two days per week. 

Residency Requirement:

City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.