Accounts Payable Specialist

The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in October 2022, the Orchestra has a renewed commitment to building on a 180-year-old legacy of excellence by serving as a platform for today’s creators and connecting with our communities. In the 2023–24 season the NY Phil marks Jaap van Zweden’s farewell season as Music Director, and features 14 World, US, and New York Premieres, a celebration of the centennial of our famous Young People’s Concerts, and more. In February 2023 the New York Philharmonic announced the appointment of Gustavo Dudamel as the Orchestra’s next maestro, to begin as Music and Artistic Director in 2026–27, after serving as Music Director Designate in 2025–26.

The New York Philharmonic seeks an Accounts Payable Specialist to coordinate the day-to-day administrative functions of accounts payable. The position is the lead on vendor set-up and maintenance, invoice and expense report review for documentation appropriateness and compliance to internal policies and governmental requirements and will coordinate with budge managers to correct missing information. Some data-entry required.

Responsibilities:

• Day-to-day accounts payable inquiries and research, including answering interdepartmental questions about policies and documentation requirements.
• Assist with timely preparation of supporting schedules and materials for the annual financial audit.
• Track corporate credit card expense report submission and approval progress.
• Coordinate stale-date check communications with payee.
• Assist with annual 1099 and 1042 tax form preparation and distribution.
• Deposit incoming checks using remote check scanner, or in-person as needed.
• Assist Human Resources with post-retirement benefits paperwork.
• Occasional departmental administrative support (scheduling meetings, distributing team mail, assistance with property insurance claims).
• Commitment to valuing diversity and contributing to an inclusive working environment.
• Miscellaneous duties as assigned.

Requirements:

A minimum of 3 years of accounts payable experience with an Associate or Bachelor’s degree in Accounting preferred. Basic Microsoft Office proficiency, especially in Excel and Outlook, basic understanding of GAAP requirements, experience with Sage Intacct, and Nexonia a plus.

The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.

 The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including:

• Medical Dental and Vision coverage
• Employer contributions to the 403(b) plan after one year of employment
• Employer paid Life and Disability insurance
• 12 Holidays
• Competitive Vacation benefits