Financial Grants Manager, Data for Health Initiative

Vital Strategies is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in 73 countries, supporting data-driven decision making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, tobacco control, road safety, obesity prevention, overdose prevention, environmental health, vital statistics systems building and multidrug-resistant tuberculosis treatment research. Our programs are primarily concentrated in low- and middle-income countries in Africa, Latin America, Asia and the Pacific; the Overdose Prevention Program is our first initiative in the U.S. Please visit our website at www.vitalstrategies.org to find out more about our work.

Vital Strategies is committed to building a diverse, equitable and inclusive (DEI) organization. We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We welcome applications from people of all backgrounds and do not discriminate on the basis of race, color, religion or creed, gender, national origin, ancestry, actual or perceived age, physical or mental disability, veteran or military status, marital status, sexual orientation, predisposing genetic characteristics, alienage or citizenship status, gender (including gender identity or expression), partnership status, arrest or conviction record, or any other basis protected by local, state, or federal laws.

Read about Diversity, Equity and Inclusion and Vital Strategies: https://www.vitalstrategies.org/diversity-equity-and-inclusion-at-vital-strategies/

Job Purpose:

The Financial Grants Manager, Data for Health Initiative (DFH) will be responsible for ensuring the accuracy of all commitments and expenses for internal and external budget management and reporting to donors. DFH is inclusive of four main projects, each with their own respective budgets: Civil Registration & Vital Statistics (CRVS), Data Impact (DI), Global Grants Program (GGP) and Cancer Registries (CR). The Financial Grants Manager will work in close collaboration with the program team, the Finance Division, external contractors, and vendors.

This is a full-time position based in our New York office, or the NY Tri-state area, where a hybrid, 2-day-per-week office schedule is in place. We are also open to applicants from other parts of the US. Vital Strategies offers highly competitive compensation and comprehensive benefits. The salary range for this position in NY is $85,000 USD to $95,000 USD. The candidate must have authorization to work legally in the US at the time of hire.

Duties and Responsibilities:

• Review all currently open purchase orders and expense commitments to ensure accuracy; work with program teams on close-outs of aging POs; review proposed de-obligations and subsequent re-programming of unused funds;
• Work with the Grants Associate and Grants Coordinator to complete the monthly reclass process, verifying proposed reclasses before submission to Accounting as needed;
• Support the Senior Grants Manager in working with DFH program teams on the completion of annual workplan budgets, personnel projections, and other internal budgeting exercises to provide ongoing support in donor fund management. Meet with the programs team every month to review spending burn rates;
• Work with the Business Intelligence Analyst to ensure the DFH Power BI dashboards are accurate, reviewing all fiscal agent/sub-grantee expense reports before submission to Accounting for NetSuite upload and all changes to modified country and overall budgets are reflected;
• Support the Senior Grants Manager in reviewing commitment and expense data to accurately complete scheduled financial donor reports/ projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
• Assist the Senior Grants Manager, DFH, and the Director, Grant Management and Administration to ensure portfolio compliance with internal policies and standard operating procedures;
• Keep abreast of, interpret, and provide guidance to assigned program staff on organizational regulations and policies; educate staff on contract compliance and operational topics;
• Update standard operating procedures specific to DFH overall or specified projects within the DFH grant portfolio;
• Perform other duties as assigned.

Qualifications:

Education and Degree -

• Bachelor’s degree in finance, business management, or a related field preferred.

Skills And Abilities -

• High attention to detail and accuracy;
• Advanced expertise in MS Excel, including proficiency in using pivot tables, V-lookups, and working knowledge of PowerPoint;
• Ability to multi-task, and provide excellent customer service and courteous team support;
• Strong skills in establishing work priorities and the timely meeting of deadlines and milestones;
• Able to communicate with varied audiences clearly and credibly;
• Commitment to valuing diversity and contributing to an inclusive working and learning environment;
• Ability to work in an international setting with colleagues in different time zones.

Experience:

Required -

• Minimum 6 years of finance and/or grants management experience; in a non-profit or foundation setting;
• Experience in reviewing financial data for donor reporting and creation of routine monitoring reports for budget holders;
• Experience in working with global teams in multiple time zones.

Preferred -

• Experience using Power BI (DAX functions, Power Query/M formula language);
• Minimum of 4 years of experience in accounting, audit, donor, and fiscal agents/sub-grantees.

Working Conditions and Physical Requirements:

• This is a full-time position based in our New York office, or the NY Tri-state area, where a hybrid, 2-day-per-week office schedule is in place.