Project Manager

Overview:  

Launched in 1983 as Public Interest Projects, a 501(c)(3) public charity, NEO Philanthropy is a New York based national leader in innovative philanthropic solutions. We lead large-scale collaborative grantmaking   funds on a range of social justice issues, provide fiscal sponsorship and management to projects and campaigns, manage donor advised funds and develop organization and field-focused capacity building initiatives.

Founded in 2017 within NEO, the Donor Services and Special Projects (DSSP) department currently

houses 40 distinct projects. Our donors are large institutional donors, corporate donors, high net worth individuals, community foundations and affinity groups. The department also works with a separate affiliate entity, NEO Action Fund, which supports 501(c)(4) projects. While each project is different, many of our projects have a grantmaking component and some of our projects are collaborative funds. Each project has a designated portfolio manager who serves as the liaison between project staff and the organizational support within NEO.

Position:

The Project Manager will work with a portfolio of diverse projects and support operations. Additionally, they will work closely with the Program Manager and Director to develop organizational strategy and priorities around the Donor Services & Special Projects department. This position works closely with our Legal, Finance, Operations, Communications, and Human Resources staff to deliver the highest quality service to our fiscally sponsored projects and their donors. This role requires a high level of relationship management skills, strong project management, and developing technical skills in fiscal sponsorship. The ideal person will have a basic understanding of nonprofit operations, including finance, legal compliance, and human resources. This position will report directly to the Senior Program Manager. 

Location:

NEO Philanthropy has its headquarters in NYC and the executive office is based in that office. NEO HQ has a hybrid work remote structure based on job function. It is our expectation that this role will be able to be fully remote with in-person meetings required 1-3 times per year. 

Vaccine Requirement: 

NEO follows CDC guidance regarding staying up to date with COVID-19 vaccinations and boosters. Accordingly, and in order to ensure that the wellness and safety of our staff to the greatest extend possible, NEO requires the COVID-19 vaccination and boosters for all staff. Requests for medical and/or religious exemptions from the vaccination requirement will be considered on an individual basis.

Project Responsibilities:  

Grants Administration

• Serve as primary point of contact for all donor requests within portfolio.

• With support from the Legal Department, conduct due diligence on all grantees and ensure that grantees provide required reporting.

• Prepare grant agreements, as well as ensure accurate and timely disbursement of grant payments.

• Participate in grantee, donor, and advisory committee meetings, as requested.

• Manage the proposal submission process for assigned projects, ensuring materials are accurate and complete.

• Manage grant database and work with projects to ensure all reporting requirements and deadlines are satisfied.

• Track grants, payments, and deliverables/receivables using grant management systems.

Contract Administration

• Draft all vendor and consultant contracts for review by Counsel based on the needs of the project

• Work with counsel to ensure that projects and consultants comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities

• Manage and track payments for open contracts

Relationship Management

• Serve as primary point of contact for projects in portfolio and serve as a link to other internal NEO staff, including finance, HR, legal, communications, etc. 

• Lead check-ins with leaders of assigned projects as needed.

• Serve as a strategic thought partner to projects with regard to operations, finance and HR.

• Maintain relationship with funders as needed.

• Join meetings with prospective projects and donors and assist with proposals.

Financial Management and Compliance

• Prepare or review payment request packages on projects’ behalf.

• Work with Finance Team to ensure proper documentation and accurate accounting for all revenue and expenses, including tracking accounts payable and receivable.

• Provide financial management assessment and support to assigned projects, including management of the annual budgeting process, monthly financial reports and other support as requested.

• Monitor overall fiscal health of assigned projects and work with NEO leadership to address any identified concerns or needs on behalf of these projects.

• Reconcile monthly expenses on corporate card or support projects to reconcile their expenses.

• Preparation of financial reports for proposals and grant reports.

• Work closely with Finance team to ensure that the projects’ biannual budget process is completed efficiently and comprehensively.

Legal Compliance

• Work with Counsel to ensure that projects and grantees comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities. 

• Draft all vendor and consultant contracts for review by Counsel for assigned projects.

NEO Program Responsibilities

• Work with NEO leadership to communicate organization-wide policies and procedures to projects.

• Work with NEO leadership to create communications collateral for the department.

Desired qualifications:

• Bachelor’s degree or commensurate experience

• 2-3 years of philanthropic, intermediary, 501(c)(3) nonprofit, or public service experience required; experience working with 501(c)(4) desired 

• Knowledge of non-profit management, including legal and financial compliance for nonprofits strongly preferred

• Strong project management skills required, including planning, organization, attention to detail, and the ability to manage time efficiently and meet deadlines

• Proven ability to juggle multiple tasks and tolerance for work under pressure 

• Exceptional professional relationship management and customer service skills

• Excellent interpersonal and relationship-building skills and proven ability to work effectively across multiple roles with diverse groups of people and customers.

• Excellent verbal and written communication skills, with an 

• Personal and professional approach of working respectfully, thoughtfully, and collaboratively within a mission-aligned team environment

• Knowledge of budgeting and financial management

• Proficient with windows-based word processing, spreadsheets, databases and Internet programs.

Compensation:

Compensation for this role will vary depending on the experience of the candidate. The salary range for this position is $65,000 to $75,000 per year. NEO provides generous benefits, which includes medical, dental, vision, life, long term disability, and pet insurance. We also administer FSA, Commuter benefit, and 401k retirement plans and have generous Paid Time Off and an Employee Assistance Program (EAP). Additionally, NEO provides additional resources for remote work office set up (initial funds and annual allotment), as well as an annual fund for professional development opportunities.