Administrative Coordinator

Position Title: Administrative Coordinator

Location: Remote

Reports to: Operations Director 

Hours per week (average): 40

Salary Range: 70k - 95k

Overtime Status: Full-time, Exempt

Position Summary:

Future Currents is seeking a highly organized and collaborative Administrative Coordinator to provide support to the leadership team, which currently consists of an Executive Director and three Directors. This critical role will ensure seamless coordination of complex schedules, allowing the leadership team to optimize their time and impact on organizational priorities. In addition to scheduling, the ideal candidate will support key meetings and convenings by preparing materials, capturing notes, and tracking follow-up items. Under the supervision of the Operations Director, this position will play a pivotal role in streamlining operational efficiency and organizational success.

About Future Currents:

Future Currents creates the spaces for movement organizations to build resilient relationships, tackle pressing challenges, prepare for possible conditions, and map our way to the just and joyful future we deserve. We focus on the knotty, chronic, systemic, and often scary obstacles in our daily lives, whether they be authoritarian threats to our democracy, the shifting economic paradigm, or the need within movements to retool and reshape our infrastructure to meet changing conditions.

Future Currents encourages movement leaders and organizations to operate outside the dominant modes of thinking that currently limit the scope of possibility. We use a mix of creative methods — including facilitated immersive group convenings, scenario planning exercises, and resources that build the muscles of preparation and imagination — to spark new understandings, analyses, and strategies that open up the potential for long-term change. Future Currents is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs.

Responsibilities & Tasks:

• Coordinate scheduling and follow-up for the Executive Director and Directors:
• Coordinate scheduling for each member of the leadership team, including internal and external meetings, work blocks and time for follow-up, providing support with task management as needed.
• Collaborate with the Operations Director to ensure that the Executive Director's meetings and time commitments are strategically aligned with the overarching goals and priorities of the organization.
• Provide administrative support for fundraising & partner engagement:
• Support funder meetings by preparing materials and taking notes, ensuring information is accurately recorded in the CRM database and follow-up with funders is prompt.
• Provide note-taking and basic Zoom technical support during occasional convenings and webinars.
• Track external contacts, proactively updating the CRM participant database.

Education, Experience, Knowledge, Skills, and Ability:

• At least 2-3 years of experience scheduling for director-level roles and above, preferably in a high-growth, nonprofit environment.
• Strong ability to work autonomously and collaboratively in a remote environment.
• Proactive problem solver who is committed to meeting deadlines consistently. 
• A strong ability to communicate comprehensive information with clarity, transparency, and timeliness. 
• High ethical standards and accountability in all actions.
• Strong organizational skills and attention to detail.
• Optimistic approach, flexibility, and levity; comfortable with ambiguity and ability to adapt to evolving environments.
• High proficiency with Zoom, Google Workspace, Excel and PowerPoint.
• Proficiency with project management software such as Monday.com is preferred, along with the ability to learn new systems.
• Openness and ability to accommodate occasional work travel.

How to Apply

Please send your cover letter and CV/resume to Hiringteam@futurecurrents.org

Hiring Statement

Future Currents is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Benefits

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.

E-Verify

NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.