Accounting and Billing Specialist

Organization Overview

Nature for All works to ensure that everyone in the Los Angeles area has equitable access to nature, and the wide range of benefits that nature provides. 

Nature for All is an organization committed to increasing access to nature, especially for communities with little to very low access to green and open spaces. We work to develop the next generation of diverse environmental leaders, and support advocacy and coalition efforts that protect and care for our public lands and our environment. Via our leadership development programs, outdoor access trips, and workshops, we seek to improve the quality of life of individuals and communities.

Position Summary

Nature for All’s operations team is responsible for managing all financial aspects of our day-to-day transactions, fiscal budget and reports, grant awards and contracts, including invoicing and the preparation of supporting documentation, receivable collections, grant budgeting, grant financial tracking and reporting, and fiscal compliance. The Accounting and Billing Specialist plays a crucial role in support of grant and contract invoicing and fiscal compliance.

This role will support the preparation of invoices, supporting documentation, monitoring receivable collection and balances, and as needed collaborate with team members to support the month-end reconciliation, resolve any billing discrepancies, conduct financial research, and support the annual audit process. This position will be responsible for accurate and timely invoicing, grant and contract compliance, and proper record keeping.

We are seeking a self-motivated individual with strong financial skills and attention to detail. The ideal candidate has prior experience in accounting and billing for grants and government contracts. Experience within the nonprofit sector is strongly preferred. 

Responsibilities

• Responsible for various support document management and billing research tasks related to the monthly and quarterly production of invoices.
• Ensures the preparation and submission of invoices, fiscal reports, and supporting schedules adhered to funding source requirements and the required due dates.
• Works collaboratively with operations and other team members to capture accurate time allocation reports and missing support documents needed for billing transactions and resolves billing questions. 
• Review financial and operational data for programs in support of the billing process and grant close-out activities. 
• Ensures the appropriate documentation to support reimbursement of expenditures is accurate, collected, and stored on a timely basis in accordance with contract requirements.
• Assists with various accounts receivable activities including, but not limited to, the data entry of online invoices, the update of invoice templates, and trackers.
• Investigate and resolve discrepancies between payments received and invoiced amounts to ensure accurate financial reporting.
• Support with the monitoring, interpretation, and presentation of operations and programs financial results each month.
• Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting, and accounting related to invoices.
• Support accounting and bookkeeping functions, including familiarity and experience with QuickBooks accounting or similar software.
• Interact with other staff regarding billing and other account inquiries.
• Reviews and understands the organization’s processes and procedures to ensure internal controls are maintained and followed.
• Support the annual audit with an independent CPA. 
• Other duties may be assigned as needed.

Requirements

• Strong proficiency in Google Suite/Microsoft Office, with a heavy emphasis on mastery of Excel, showcasing the ability to create data effectively and accurately calculate invoices.
• Strong proficiency in Quickbooks.
• Demonstrate excellent analytical skills characterized by identifying and comprehending critical elements of financial reports, invoice preparation and interpret the implications of courses of action.
• Demonstrate excellent communication skills (verbal and written) characterized by 
• Ability to gather data, compile information, and prepare reports.
• Ability to structure tasks, establish priorities and set goals.
• Ability to effectively manage time and work well under pressure of a fast-paced office environment, while maintaining confidentiality and professional conduct.actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
• Demonstrate a high level of accountability, responsibility and dependability.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude, self-discipline and self-awareness.
• High level of interpersonal skills, integrity and the ability to keep information confidential.
• Uses good judgment; evaluates alternatives in the achievement of quality outcomes.
• Results-/Solution-oriented; flexible.

Required Qualifications

• Four-year Bachelor’s degree in Accounting, Business, Finance, Economics, Math.
• 3+ years’ experience in nonprofit or business finance/accounting and billing experience.
• 3+ years’ recent experience with Grant and Government (Federal, State, County) contract billing compliance and reporting preferred.
• Strong skills in Excel and analytical skills to review financial calculations.
• Some experience with audit requirements, documentation, and preparation.
• Some experience with developing annual operating and program budgets is a plus.
• Knowledge of GAAP accounting principles and practices.
• Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.
• Perform other duties as assigned.