Logistics Assistant

Role & Responsibilities

This position enables the operativity of the Swiss office and its relevant flow of supplies and services, inventory items and facilitates the stock control for the use of Swiss office and field country programmes/GERT, facilitation of Equipment and facility services.

Project Overview

The Global Logistics team within Medair manages all the activities related to procurement, supply chain management, infrastructure, fleet, equipment & communication means. The GSO Logistics team develops and owns the policies and processes related to logistics activities in the field.

Workplace & Working conditions

Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

Starting Date / Initial Contract Details

June 2024. 50%, 12 months.

Key Activity Areas

GERT and Stock

• Assemble the GERT Kits and makes sure that the spare items are ready for deployment at any time of the year.
• Properly tracks the GSO and G-ERT stock inventory.
• Physically and administratively track the in-flows and out-flows of all materials.

Facilities Management Support

• Office porterage as required, including office moves, furniture moves, deliveries and collections
• Technical faults related to the facilities are properly tracked and reported,
• Proper arranging of all office and flats equipment fixtures and fittings
• Replenishment of office and kitchen supplies avoiding stock-outs
• Induction of the office / surrounding to the new staff (i.e., parking map, key access to door)
• Verify invoices to ensure the accuracy
• Domestic and international couriers and postal services are properly and timely booked for mail shipping and registered mails

Equipment management support

• The equipment for GSO facilities are properly labelled and administratively tracked
• Contribute to the equipment physical check
• The loss / obsolete equipment are properly documented and recorded

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This job is Jobupfree.

Qualifications

• Professional / vocational / technical education related to Logistics, Supply Chain, Stock Management, Equipment Management, Facility management or similar (desirable).
• Certificate of Federal Diploma of Vocational Education and Training (CFC) as Stock keeper (desirable).
• Fluent in French and English both written and spoken (required).

Experience

• Previous experience in facility management, stock keeping or related and in equipment management (desirable)
• Previous experience in customer-oriented service (forwarder organization, planning, direct execution, indirect execution and supervision) (desirable)
• Field of knowledge required for the position, specify in regard to Humanitarian essentials, Sphere and CHS standards, other international humanitarian guidelines and protocols, and commitment to best practice (desirable).
• Capacity to take care of multiple diverse tasks and prioritizing.
• Rigorous and detailed-oriented.
• Pragmatic with problem solving.
• Enthusiastic with ‘can-do’ attitude.
• Motivated by a spirit of service, compassionate, solid team player.
• Enjoying variety of duties, but also routine & paperwork work.

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.