Business Manager

Now celebrating its 41st Anniversary Season, Vineyard Theatre is committed to creating an artistic home for daring and diverse artists, to nurturing their unique voices, and to engaging our audiences and community in dialogue by producing work that challenges all of us to see ourselves and our world in new ways, and that pushes the boundaries of what theater can be and do. The Vineyard is dedicated to the development and production of new plays and musicals and has a national and international impact that reaches far beyond its home in Manhattan’s Union Square neighborhood. Learn more about our work and mission at vineyardtheatre.org.

The Business Manager is a critical member of the Vineyard Theatre team responsible for the day to day financial management of the organization and human resources administration.  A true non-profit finance professional, the Business Manager will lead the annual audit process, providing all documentation and reporting to outside accounting firm SAX. Reporting to the Managing Director, the Business Manager will work closely with a part-time bookkeeper who will provide additional overflow support as needed for accounting during heavy flow periods (particularly during productions). The Business Manager  will have a critical role to play in the organization’s financial planning and keeping the company on its current path of sustainable management.

Financial Management Duties 

• Budget management 
• Creation and maintenance of annual budget in consultation with General Manager, production staff and Managing Director 
• Manages and reports on P&L, balance sheet, accounts receivable and payables, cash position; maintains annual cash flow plan; all reviewed quarterly with Managing Director and Finance Committee
• Reconciles revenue and expenses on a monthly basis with each department
• Maintain, oversee, and advise on all matters pertaining to fiscal planning and policy
• Financial transaction management and execution
• Payroll lead including process weekly payroll and timesheets
• Executes all banking transactions including management of weekly bill pay, petty cash, reconciliation of sales reports
• Financial reporting
• Manages annual audit preparation and during on-site visits
• Manages year end income tax reporting (W2, 1099, etc.) with payroll company and part time bookkeeper
• Serves as direct contact for auditors
• Purchase and administrate general liability insurance policy/manage any claims filed

Human Resources 

• Manages recruitment, onboarding, and performance review processes that center anti-racist practices and values
• Identify areas for ongoing training and shared skill and culture growth opportunities for staff members
• Administers and monitors all HR benefits and compliance items
• Executes all union, insurance, workers compensation, and unemployment filings

Other duties as assigned by the Managing Director 

Desired Experience, Skills & Qualifications

• 5 years of progressive financial management experience, or equivalent education and work experience with preference given to candidates with experience working within a non-profit context
• Genuine joy found in the arts preferably with a demonstrated passion for theatre 
• Person of deep integrity who demonstrates good judgment and trustworthiness 
• Confident competence in accrual accounting bookkeeping including US GAAP, working in Quickbooks or similar accounting software to make deposits, pay bills, create journal entries, reconcile bank and credit card statements and produce quarterly P&L and Balance Sheet reports
• Experience preparing for an audit of annual financial statements 
• Demonstrable ability to manage cash flow 
• Past experience managing capital campaign budgeting and cashflow a plus 
• A successful applicant will be able to articulate a history of advocating for diversity, equity, and inclusion in their work, fostering a work environment that is safe, respectful, and supportive and that embodies the values of equity and inclusion

Compensation

• $70,000-$80,000 annually based on experience 
• Full time benefits include health insurance (95% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b) plan with 1% employer match after 1 year, Flexible Health Account (FSA), life insurance, and commuter benefit packages. 

Vineyard Theatre is an equal opportunity employer and encourages women, people of color, people

with disabilities, transgender or gender non-conforming individuals to apply.

To apply: Send a cover letter, resume, and three references to jobs@vineyardtheatre.org with the subject line: Business Manager

Full time benefits include health insurance (95% covered by Vineyard Theatre), vision and dental insurance (employee contributes), 10 days vacation, 11 staff holidays, 403(b) plan with 1% employer match after 1 year, Flexible Health Account (FSA), life insurance, and commuter benefit packages.