Executive Assistant

Our Children’s Trust is seeking an Executive Assistant to join our team.  

The Executive Assistant is a salary, non-exempt position. The annual salary range is $47,492- $52,785 and is benefit eligible. Benefits include 100% employer paid medical and dental for employee, long and short-term disability, life insurance, SIMPLE IRA plan with employer match, generous vacation, sick and holiday leave including restorative leave after 6 years.  

This position is a remote eligible position, though being in Eugene, OR or Portland, OR is highly preferred. Work is primarily performed Monday through Friday during regular business hours; however, evening and weekend hours may be necessary dependent upon case activity, deadlines, and workload. Some travel may be required at the cost of Our Children’s Trust.  

About Us 

Our Children’s Trust (OCT) was founded in 2010 on the idea that courts are vital to democracy and empowered to protect our children and the planet. Without a stable climate system, every natural resource we rely upon to exercise our basic human rights—life, liberty, home, happiness—is under threat. Our work will be achieved when there is universal recognition of children’s climate rights by courts around the world and children’s fundamental rights to life on this planet are protected. www.ourchildrenstrust.org 

Position Summary:  

Executive Assistant will provide high-level administrative support to the Co-Executive Director and General Counsel (Co-Executive Director), who oversee the Operations, Communications and Development Teams. The Executive Assistant will provide support for the above-mentioned teams through routine tasks and special projects. Executive Assistant will provide any and all support to allow the Co-Executive Director to perform their managerial duties, which includes having access to and providing input on confidential organizational matters.  

Key Responsibilities: 

• Calendar and Travel Management: Maintain the Co-Executive Director’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements while exercising discretion in committing time and evaluating needs. 
• Organizing Meetings: The executive assistant will play a crucial role in organizing, arranging, and facilitating meetings, ensuring that all necessary materials are prepared in advance as well as taking minutes and doing post-meeting follow-up's  
• Correspondence: The executive assistant will serve as a liaison between the Co-Executive Director, OCT leadership, staff, and board members, and external partners. This includes responding to emails and phone calls with efficiency and the appropriate levels of care, professionalism, and confidentiality and building relationships of trust with all stakeholders.  
• Document Preparation and Maintenace: The executive assistant will draft letters, memos and documents while maintaining proper document storage to both uphold confidentiality and ease of access.  
• Priority Coordination: The executive assistant will look for ways to increase Co-Executive Director bandwidth by determining priority of requests, tasks and projects and redirecting to staff to handle, or handle personally, as appropriate as well as analyzing patterns to find out how to manage business tasks even more efficiently 
• Organizational Knowledge: The executive assistant will develop and maintain a comprehensive understanding of organizational policies, procedures, and operations to conduct duties and responsibilities effectively and efficiently. 

An ideal candidate will have: Strong ownership mentality; nonprofit experience; excellent organizational skills and attention to detail; excellent time management skills with a proven ability to meet deadlines; ability to function well in a high-paced and at times stressful environment; extensive knowledge of office administration, clerical procedures, and recordkeeping systems; extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. 

Minimum Required Education and Experience 

• Six years of experience as administrative assistant or office assistant, legal secretary or legal assistant. 
• -OR- Associate’s degree plus four years of related experience  
• -OR- Bachelor's degree plus two years related experience 

Application Instructions 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please feel free to contact us to discuss your application. 

Visit our Jobs and Internship page at https://www.ourchildrenstrust.org/jobs-internships, and follow prompts to submit:  

• Resume.  
• One-page cover letter that addresses your interest in OCT’s mission.   
• A list of three professional references and their contact information. 

Physical Working Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to the extent possible and appropriate in the event of ADA qualifying disability. 

This position requires the incumbent to sit for long periods of time; understand speech of another person and speak clearly so listeners can understand; routinely uses fingers to grasp, type move or assemble small objects. Position occasionally lifts and carries files and boxes weighing up to 20 pounds. 

EEO Statement 

At Our Children’s Trust, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Our Children’s Trust believes that diversity and inclusion is critical to our success and we seek to recruit, develop, and retain the most talented people. 

Benefits include 100% employer paid medical and dental for employee, long and short-term disability, life insurance, SIMPLE IRA plan with employer match, generous vacation, sick and holiday leave including restorative leave after 6 years.  

Application Instructions 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please feel free to contact us to discuss your application. 

Visit our Jobs and Internship page at https://www.ourchildrenstrust.org/jobs-internships, and follow prompts to submit:  

• Resume.  
• One-page cover letter that addresses your interest in OCT’s mission.   
• A list of three professional references and their contact information.