Finance Manager

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

 Reporting to the Assistant Controller, this position supervises a staff of four and plays a key role in managing accounting functions for the organization. The responsible areas include but are not limited to: accounts payable, accounts receivable, banking, cash management, investment accounting, fixed asset accounting and insurance. Ensuring accuracy and integrity of timely financial accounting and reporting in the managing areas in compliance with Generally Accepted Accounting Principles throughout the accounting calendar. Also, serve as liaison and manage a full range of insurance matters for the organization. The qualified candidate will ensure the appropriate system of internal controls are in line with the best practices.

 Essential Duties and Responsibilities

• Oversee daily operation of A/P function. Supervise weekly processing of A/P disbursements while maintaining accuracy and internal controls. Monitor A/P aging and prioritize payments.
• Review printing of checks and uploads of positive and virtual payments weekly.
• Review and approve organization pre-vouchers submissions for payment weekly.
• Initiate wire and ACH payments weekly. The work includes monitoring and processing forward contract drawdowns and payments of withheld income for artists from abroad.
• Respond to inquiries from internal stakeholders across the organization regarding disbursements.
• Oversee monthly processing and reconciliations of corporate card expenses. Perform uploads of card charge data into Multiview financial software.
• Oversee BAM employee expense reports submitted for reimbursement.
• Serve as administrator and manage corporate credit card accounts, including issuing cards and handling disputes.
• Oversee operation of A/R function. Supervise daily/weekly deposits of checks and cash, processing of credit card payments and processing of monthly invoicing. Review and monitor timely collections of payments.
• Oversee management of petty cash, cash advances and travel advances. Review and monitor appropriate handling of cash.
• Monitor banking activities daily. Oversee a daily cash report for all bank accounts and daily clearing of checks. Serve as liaison with banks and resolve disputes and discrepancies.
• Perform weekly uploads of payroll data into Multiview financial software. Complete quarterly reconciliation of the General Ledger to payroll reports and IRS Form 941.
• Process payroll accruals on an annual basis
• Prepare weekly reports for cash outflows and inflows from earned revenue and other misc. cash receipts.
• Oversee and perform accurate and timely reconciliation and trial balance review for accounts in the managing areas while adhering to the accounting calendar. 
• Oversee, review, and prepare PBC schedules for accounts in the managing areas for an annual financial audit. Assist with audit fieldwork and post-fieldwork testing.
• Manage and record Fixed Assets annually.
• Oversee accrued and pre-paid expenses annually, including tracking subsequent payments, adjustment entries and maintenance of master schedules.
• Improve operational efficiencies and effectiveness in managing areas. Including business process improvements and financial system functionality enhancements.
• Manage a staff of four, including hiring and terminating, training, supervising, coaching, performance evaluation, and on-going professional development support. Redesign jobs and re-allocate resources as needed.
• Consistently deliver high-quality team products. Team building and problem solving in a fast-paced environment. Manage resources and set priorities for the team, including short and medium-term strategic planning.
• Manage a full range of insurance matters for BAM and BET while serving as key liaison with an insurance brokerage firm. The work includes but is not limited to: annual renewal of insurance policies, annual audit, and COI requests.
• Serve as liaison with tax attorney to process and ensure timely annual filing of 1042-S Forms.
• Oversee accurate and timely annual filing of 1099-NEC.
• Oversee and resolve credit card payment issues with all POS channels.
• Oversee quarterly sales taxes due to NYS and payment processing.
• Perform other duties and responsibilities as needed.

Qualifications

Required Education, Knowledge, Skills, and Abilities 

• A minimum of five years of relevant work experience. CPA license preferredand auditing experience, as well as non-profit experience, are strongly preferable.
• Demonstrated supervisory experience with the ability to develop and manage staff for excellent teamwork, respectful environment, continual improvement, and high-quality team products.
• Exceptional interpersonal communication with the ability to build effective relationships and work with colleagues at all levels across different sections.
• Capable of managing multiple work streams under pressure with tight timelines in a fast-paced environment. Including the ability to manage stressful situations.
• A high level of integrity and ethical standards; excellent attention to detail, organization and accuracy.
• Experience with GL, A/P, A/R, Workflow functionalities of Multiview financial software or similar is a plus. Experience with Microsoft Suites; proficiency in MS Excel, including macro, pivot tables, advanced formulas, and formatting.
• Collaborator who diffuses conflicts and strives to achieve shared goals.
• Ability to think critically and solve problems proactively.
• Knowledgeable and understands the goals and priorities of the organization.
• Customer relations-oriented
• Excellent communication skills
• Good business judgement and ability to objectively weighs the pros and cons
• Ability to work remote and in-person

Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Finance team supports and continues to take part in this process.

This position is full-time, exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, and BAM-related benefits, including access to BAM's fantastic programming.