Advancement Stewardship Associate

Organization Description

The Arboretum Foundation, a non-profit membership organization, has provided stewardship for the Washington Park Arboretum since 1935. The Foundation manages membership and volunteer programs, raises capital and operating funds, and advocates for the Arboretum. In 2016, the Foundation expanded its role to include programming for the Seattle Japanese Garden. Essential Arboretum operations and activities funded include arboriculture, garden maintenance, volunteer management, and environmental education programs, with a focus on expanding community access. As an environmental leader in the community, our current priorities are based on the Arboretum’s Earth Day 2020 platform: modeling sustainability; building climate resilience, and cultivating a new generation of environmental stewards. The Arboretum Foundation values diversity in all forms and is an Equal Opportunity Employer.

This role leads the gift processing and reporting and plays a key role in donor stewardship, events, and initiatives of the Advancement team. This team member will also partner closely with the Director of Advancement on capital giving, prospect research, and special projects. If you are passionate about making an impact, enjoy being part of a stellar and supportive team, and have a deep appreciation for the mission, vision, and values of the Arboretum Foundation, we want to hear from you.

Position Description

The full-time Advancement Stewardship Associate is a salaried exempt position, reports to the Director of Advancement, and is an integral part of the Advancement Team. 

• Maintain the Foundation’s donor database on Raiser’s Edge NXT and related databases on Constant Contact, Greater Giving, and other software applications. 

• Oversee and implement the gift entry and acknowledgment process.

• Play a major role on event planning and logistics for donor and special events throughout the Foundation calendar, including significant support of the annual fundraising Gala.

• Support the external communications efforts of the Advancement team with a special emphasis on social media.

• Act as liaison between advancement and finance. Produce reports, maintain and report data on time, and reconcile monthly to ensure gift records are correct in both offices. 

• Produce accurate donor lists for Annual Report and assist in overall report design.

The ideal candidate will possess strong project management skills and the ability to translate team and program needs into action-oriented plans. This position is located in Seattle with a flexible schedule that includes work-from-home opportunities. Occasional evening or weekend events are also required for all team members.

Desired Qualifications

1. Bachelor’s degree or higher is preferred. Other experience may qualify. 

2. 2+ years of professional experience and demonstrated success in fundraising initiatives in a nonprofit environment a plus. Other experience may qualify. 

3. 1-2 years experience with Raiser’s Edge strongly preferred, experience with NXT preferred.

4. Proficiency in Microsoft Office: Word, Excel, Outlook, Teams. Accurate and rapid typing on standard computer keyboard, good speaking ability on phone and video calls, ability to work efficiently for extended periods on a computer screen and on documents.  

5. Experience with Greater Giving and Constant Contact a plus.

6. Excellent planning, project, and strategic thinking skills. A problem-solver.

7. Strong interpersonal, organizational and communications skills; comfortable in a highly collaborative team environment.

8. Ability to work independently under deadline, manage multiple projects, and maintain a professional work style. 

9. Must possess excellent judgment with confidential and sensitive data.

10. Ability to work and interact well with individuals (staff, volunteers, participants, board members, donors, and the public) from a variety of roles, socioeconomic backgrounds, and culturally diverse environments.

11. Interest in botany, public gardens, the environment, ecology, community spaces and support, and diversity, equity, and inclusion among all constituencies.

Salary: $60,000 - $62,000 based on experience

Benefits: Company paid medical and dental, life, and 401(k) retirement plan with employer matching contribution up to 3%. Generous holidays, vacation, and sick time. Office located in a beautiful 230-acre park; free parking, central Seattle close to UW.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Environment: Standard office with some remote capability. The role does require mobility in a three story building without elevators. 

Abilities: May frequently need to lift 20 pounds. 

How to Apply:

Applications will be accepted on a rolling basis until this position is filled. Initial screening will begin on May 10, 2024

APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE CONSIDERED

Submit resume and cover letter electronically to:

accounting@arboretumfoundation.org

Thank you for your interest in the Arboretum Foundation!

Company paid medical and dental, life, and 401(k) retirement plan with employer matching contribution up to 3%. Generous holidays, vacation, and sick time. Office located in a beautiful 230-acre park; free parking, central Seattle close to UW.