Executive Assistant

POSITION:                  Executive Assistant

DEPARTMENT:            Executive, Partner Relations

REPORTS TO:               Partner Relations Director

FLSA STATUS:             Salary, Non-exempt

POSITION PURPOSE

Israel Firstfruits is looking for a dynamic, well-organized Executive Assistant to provide high-level administrative support to members of our executive team. This person is responsible for performing a variety of secretarial, technical and administrative duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical and decision-making skills. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, the ability to identify and anticipate the executives’ needs, be results-oriented, have the demonstrated ability to effectively prioritize workflow and work independently.

Israel Firstfruits is an international non-profit organization that serves the Body of Messiah – both Jew and Arab – in Israel. This position is a great opportunity to help build and establish relationships with our global community and to contribute to the overall efficacy of our organization.

PRINCIPLE RESPONSIBILITIES:

• Work independently to provide administrative support to the International Director (ID) and Partner Relations Director (PRD). Includes: Coordinating calendar(s), managing communication (email, phone calls) and maintaining contact files (CRM) to support efficiency.
• Compose and prepare correspondence for ID and PRD.
• Serve as a liaison between ID/PRD and partners, vendors, staff and others; answer non-technical questions and direct calls appropriately.
• Manage travel arrangements including conference registration, hotel accommodations and flights. Produce itinerary of scheduled meetings and events for conferences and events.
• Monitor multiple projects, as assigned, related to different business, community and personal interests with inter-related activities and relationships.
• Support official meetings including Board meetings and operational meetings by:Creating and publishing schedules, Coordinating and publishing agendas, Scheduling conference rooms, Securing necessary equipment; providing support and training for audio visual equipment, Generating documents summarizing financial, statistical and other information
• Assist with social and fundraising events, supporting executive cultural vision.
• Organize and maintain confidential files and office records.
• Serve as compliance manager for administrative forms, ensuring forms are developed, properly formatted and filed for workforce access. 
• Perform other duties as assigned.
• Carry out all responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.

REQUIREMENTS:

Education and Experience

• High school graduate or G.E.D; high school-and college-level business and writing courses desirable.
• Minimum of five years’ experience providing administrative support to senior management.
• Experience with non-profit organizations desirable.
• Cross-cultural experience, particularly in/with Israel or the Middle East, a bonus.
• Proficient in Microsoft Office applications including Excel, Outlook, PowerPoint and Word. 
• Ability to work under stress and handle interactions with staff and partners, using judgment, tact and diplomacy.

Specific Job Skills

• Command of English grammar and syntax to write clear, concise reports, correspondence and public relations material.
• Strong proofreading and editing skills.
• Analytical skills; recognize problems, make recommendations and in some cases, independently resolve and implement solutions. Evaluate results and progress.
• Ability to prioritize workload, meet deadlines and produce results.
• Skill in coordinating numerous activities, meetings and functions.
• Effective communication and interpersonal skills.
• Excellent customer service skills.
• Excellent oral and written communication skills; the ability to read, write and speak English in business setting.
• High standard of ethics and confidentiality to handle sensitive information.

Required Abilities

Mental activities

• Strong interpersonal skills and emotional intelligence and maturity.
• Decision-making, use of discretion, independent judgment and/or independent action.
• Teamwork and negotiation.
• Analysis and creative problem solving.

Faith Statement

• Desire to grow in understanding of church/Israel relations.
• Must adhere to Israel Firstfruits mission and values, and commit to serve Jewish and Arab believers in Israel as well as the global Firstfruits community of believers

Working Conditions

• Office environment including occasional overtime, early morning meetings, evening meetings and special events.
• Possible national and international travel.

ABOUT ISRAEL FIRSTFRUITS

Israel Firstfruits is an international non-profit organization whose purpose is empowering marketplace leaders and growing businesses in Israel to advance the Kingdom of God. Our main office is in Israel and our U.S. base is located in Grapevine, TX. We are a small team – yet diverse and dynamic! We work hard, walk together and are passionate about our purpose.

We highly value initiative, cooperation, honesty, humility and trustworthiness. Because we are a small team, everyone wears many different hats. We all have our “titles” and responsibilities but are rarely confined to just our job description. (We don't just work with entrepreneurs...we're entrepreneurial ourselves.) We work together. We share ideas, feedback and challenge one another. We believe in healthy conflict and helping one another grow. (In this way, we’re a unique blend of Israeli and American culture…)

If you’re an energetic team player with a heart to serve, a willingness to grow and an openness to step out of your comfort zone, you’ll love our team! However, if you prefer systematic structure that operates in a traditional hierarchy, to not collaborate or receive feedback on your work, or are only willing do things you feel you're good at, this probably isn’t the best fit for you.

We’re open and honest, as you can hopefully tell. But it is because we truly care and sincerely want people to flourish and prosper. And because we highly value our organizational cultural, we’re committed to more than just hiring for skill or talent. We earnestly desire team players who are just as passionately committed to our culture and purpose as we are.