Manager, Funding Source Administration

POSITION TITLE: Manager, Funding Source Administration

DEPARTMENT: Finance and Accounting

CLASSIFICATION: Exempt

STATUS: Full Time

REPORTS TO: Director, Funding Source Administration

LOCATION: Washington, DC

POSITIONS REPORTING TO THIS POSITION: Currently none

POSITION SUMMARY

The Manager, Funding Source Administration (Manager) will provide financial and

administrative support to the agreement lifecycle of funding received by the Foundation. The

Manager is responsible for management of pre-award, award, post award and closeout activities

of the funding source agreements while maintaining the portfolio of awards in the Foundation’s

databases. The Manager will report to the Director, Funding Source Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage all aspects of the grant process, from application to closeout, ensuring

adherence to funder guidelines and organizational policies.

• Manage the process of routing, vetting, and obtaining approval of new or modified

funding.

• Activate, process, and maintain funding sources and modifications within the

designated portfolio in the Foundation's Funding Source Management System, ensuring

data efficiency, integrity, and consistency.

• Assist Funding Source Managers in proposal preparation and review all proposal and

agreement documentation for accuracy and completeness.

• Coordinate efforts between Funding Source Managers and Finance to ensure

consistency and integrity of grant data.

• Assist Director, Funding Source Administration in preparing Term-Sheets, Mid?agreement and Closeout Reports and conducting Kick-off, Mid-agreement and Closeout

Meetings.

• Regularly work with Funding Source Managers to assess financial progress against

approved budget, evaluate efficiency in fund utilization, and make necessary

adjustments to overcome challenges.

• Thoroughly analyze funding source agreements to pinpoint any inconsistencies, gaps, or

areas lacking clarity regarding terms, conditions, and responsibilities. Promptly and

effectively communicate any identified issues to relevant stakeholders.

• Understand and ensure compliance with all requirements outlined in funding source

agreement throughout the period of performance.

• Ensure accurate and timely financial reporting to funders and internal stakeholders to

measure impact and maintain accountability.

• Provide interpretation of awards, federal and state regulations and institutional policies

and procedures to ensure compliance with award terms and conditions.

• Provide technical assistance and problem-solve issues relating to specific inquiries of

Funding Source Managers.

• Ensure Funding Source agreements and all other relevant organizational records are

timely uploaded and maintained in the Funding Source Management System.

• Manage timely submission of funder reports of the funding sources within the

designated portfolio.

• Work with Director, Funding Source Administration to develop, document and maintain

Funding Source Management Policies and Procedures.

• Assist Director, Funding Source Administration in providing training materials and

training Foundation staff (FSA team, Grants Administrators, Program staff, etc.) on

funding source administration policies and procedures, including the proper use of the

Foundation’s funding source management system.

• Manage and/or assist with special projects in Funding Source Administration.

• Perform other tasks and assignments as directed by Director, Funding Source

Administration, and Chief Financial Officer.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree, preferably in business, accounting or finance.

• Three to five years of demonstrated related experience in grants management and

agreements administration with donors such us U.S. Government (e.g., USDA, DOI,

EPA) Foundations and Corporate Donors.

• Demonstrated success working across the full cycle of award management and

implementation.

• Proven ability to communicate effectively and work with non-grants professionals, to

help them understand award management processes and procedures.

• Proficiency with Microsoft Excel required, Power Point experience is a plus.

• Working knowledge of Uniform Guidance, 2 CFR Part 200.

• Ability to function independently and decisively in a fast-paced environment and apply

knowledge and understanding in broad contexts.

• Detail-oriented with discipline of data management to maintain accurate and complete

information.

• Excellent organizational and communication skills.

• Flexibility to prioritize tasks effectively and handle multiple tasks and deadline

pressures.

• Highly service-oriented, team-oriented, and goal oriented with great flexibility to

identify priorities, manage and respond to competing deadlines and priorities.

• Positive “team player” attitude with the ability to work independently in a rapidly

changing environment.

• Demonstrate interest and enthusiasm for embracing change and consistently seeking

opportunities to expand knowledge and skillset.

Disclaimer

The statements herein are intended to describe the general nature and level of work being

performed by the employee in this position. The statements are not intended to be construed as

an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Other responsibilities, duties and skills may be assigned and management retains the right to add

or change the responsibilities, duties and skills at any time

Please apply online on our web site and send a letter of interest and resume

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=29f3c179-537a-4b50-b69a-83ed4ff3b6ae&ccId=19000101_000001&type=MP&lang=en_US&jobId=512439