Grantwriting Manager

Application Deadline: May 2, 2024, 11:59PM CT for full consideration 

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: July 22, 2024

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

• April 11 - Job Posting Open
• May 2 - Job Posting Closes
• May 20 - Conduct Phone Screens
• June 3 - Conduct Virtual Interviews
• June 17 - Conduct Final Interviews
• June 24 - Selection, Reference Checks & Job Offer
• July 22 -  Day One!

Are you looking for us?

As the Grantwriting Manager, you are excited by the prospect of interpreting complex concepts into compelling stories of impact and change, while also having an eye for creating systems and practices to track grant submissions in service of shaping a greater institutional giving strategy. You have a keen eye for clear, scalable processes, and are as comfortable working independently as you are in a team. You have a strong appetite for data, deadlines, and documentation. You approach fundraising from a place of abundance, emergence, and as a political act.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: people with lower income, people of color, young people, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Title: Grantwriting Manager

Supervised by: Associate Director of Philanthropic Engagement

Supervises: Grantwriting Coordinator

Status: The position is full-time, exempt, salaried 

Union eligible position: No

Compensation: $82,933 - $87,080, commensurate with experience, with competitive benefits package

Location: Flexible (Remote)

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Position Description

The Grantwriting Manager is responsible for the coordination and management of institutional funding sources for NNAF, specifically in the area of foundation support as aligned with the mission, vision, values, and strategies of NNAF. Currently, foundation support comprises approximately half of NNAF’s $36 million, and growing, budget.

Essential Job Functions

Foundation Submissions (approximately 65% of the position)

• Craft timely coherent, compelling funding proposals and reports in collaboration with and alongside the Grantwriting Coordinator, that are  aligned to funding specifications and comprehensively reflective of the strategy, vision, and mission of NNAF, particularly within the framework of growing multi-year unrestricted funding support.
• Manage grant proposal and reporting submissions at both front and back end of funding process, including tracking internal creation and compilation of application components (e.g. supporting documents), with support from Associate Director of Philanthropic Engagement  as appropriate.
• In coordination with Associate Director of Philanthropic Engagement, Finance team, and other key staff, prepare accurate, timely reports for funders and donors reflecting impact of funds awarded, ensuring compliance with funder and grant policies and regulations. 

Foundation Cultivation (approximately 15% of the position)

• Prospect new institutional funding sources aligned with NNAF’s mission, vision, and values.
• In coordination with Associate Director of Philanthropic Engagement, support the development and implementation of targeted strategies to effectively engage potential institutional funders, ensuring alignment with NNAF's mission, vision, and values, while prioritizing diversity, equity, and inclusion considerations.
• In coordination with Associate Director of Philanthropic Engagement, support the tracking and assessment of progress toward cultivating relationships with institutional funders, employing metrics such as response rates, follow-up engagements, and conversion rates from initial contact to meaningful partnerships.
• Support the Grantwriting Coordinator in generating and maintaining a shareable list of institutional funding sources and opportunities for member abortion funds. 
• Prepare compelling and updated letters of interest and/or introductory packets, draft initial correspondence upon request.

Departmental Leadership and Collaboration (approximately 10% of the position)

• Collaborate with and support the Associate Director of Philanthropic Engagement and Deputy Director of Development in effectively implementing department work plans, as well as systems that perform the work and fulfill the mission and goals of the institutional fundraising strategy efficiently and effectively.
• Coordinate with Associate Director of Philanthropic Engagement to support cross-departmental teams to ensure that emergent strategy, programming and strategic communications are integrated effectively in all fundraising materials submitted; ensure that funding deliverables are shaped collaboratively and shared appropriately.
• Work with team members to develop internal systems and mechanisms for input throughout the institutional fundraising process, including scope and strategy and lead process optimization for the grants process from end-to-end.
• Supervise assigned staff: Write position descriptions and hire assigned staff.  Conduct supervision and evaluations and foster a relationship of mutual feedback. Provide ongoing mentoring to facilitate strategic growth for assigned staff and monitor individual work plans. Conduct necessary performance improvement plans, terminations, and other personnel actions in accordance with personnel policies.

Other (approximately 10% of the position)

• Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
• Protect the organization by keeping information confidential.
• Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
• Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets. 
• Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Benchmarks

• Craft and manage the front and back end process of timely submission and tracking of at least 15 compelling, values-aligned funding proposals and reports per fiscal year, through meaningful collaboration with various departments on application and report development and submission.
• Create and maintain profiles and electronic file maintenance of currently active, inactive, and prospective institutional funders, and track philanthropic landscape in ways to deeply inform NNAF’s institutional fundraising strategy.
• Support and help steward values-alignment process and articulation of NNAF’s institutional funding practices, including drafting and regularly updating an internal values framework document. 
• Submit all baseline work accurately and on time every cycle.  Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department's), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications

Job experience requirements

• Four or more years relevant experience within an institutional fundraising or grant-making capacity.
• Facility and familiarity with institutional fundraising processes and foundation practices, including prospect identification, cultivation, and retention strategies.
• Demonstrated capacity for technical writing and translating conceptual framework and strategy into compelling, successful funding applications.
• Two or more years of experience in effective supervision, and actively supporting leadership development in others.

Specific skill sets 

• Fluency in Microsoft Office Suite, Google Drive and a donor CRM (i.e. Salesforce or Blackbaud RE or CRM) willingness to develop literacy in new technology to support collaborative, remote work as needed, such as Salesforce, Trello, Slack etc.
• Excellent analysis and synthesis skills, integrated into work products such as letters of intent, case studies, general and purpose- or project-specific narratives, as well as impact reports.
• Established research and editing skills, including accessing online funding directories and other databases to support institutional fundraising.
• Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.

Preferred skill sets

• Familiarity with foundations.

Qualities

• Committed to abortion access and full reproductive health care for all.
• Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
• Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
• Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
• Open to giving and receiving feedback and committed to practicing this regularly.
• Belief in bucking the trend through progressive policies to create a new vision for our future.
• Appreciation of working with diverse staff and board in an organization committed to racial justice.

Work Environment 

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

• Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing. 
• This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
• Must be able to conduct business in English; however, fluency in languages other than English is a plus. 
• Smoke- and drug free environment. 
• Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
• This role requires frequent sitting. 

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Indigenous people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly incarcerated, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.