Accounting Manager (Accounts Payable)

Application Deadline: May 2,2024, 11:59PM CT for full consideration 

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org.

Estimated Date to Hire: July 22, 2024

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

• April 11 - Job Posting Open
• May 2- Job Posting Closes
• May 20 - Conduct Phone Screens
• June 3 - Conduct Virtual Interviews
• June 17 - Conduct Final Interviews
• June 24 - Selection, Reference Checks & Job Offer
• July 22-  Day One!

Are you looking for us?

You enjoy all things accounts payable including reconciling balance sheet accounts and preparing journal entries. You have experience working cross departmentally with both internal and external focused teams to ensure they have the financial resources to meet our organization mission. You flourish in creating systems and processes around expense processes, including reimbursements and invoice processing. You love to support budget creation and audits, and are meticulously organized and detail oriented. Following financial policies and procedures and internal controls, as well as Generally Accepted Accounting Principles (GAAP) is your love language. You are excited to work toward abortion access in a behind-the-scenes role.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: people with lower income, people of color, young people, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Title: Accounting Manager (Accounts Payable)

Supervised by: Controller

Supervises: Accounts Payable Coordinators (2)

Status: The position is full-time, exempt salaried.

Union eligible position: No

Compensation: $82,933 - $87,080, commensurate with experience, with competitive benefits package

Location: Flexible (Remote)

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Position Description

The Accounting Manager (Accounts Payable) is responsible for overseeing accounts payable, monthly reconciliations of balance sheet accounts, and preparing monthly journal entries. With the support of the other Accounting Managers, they will also create internal and external financial statements and reports, and assist the CFO and Controller in creation of the annual budget and audit process. The Accounting Manager (Accounts Payable) is also responsible for ensuring accurate and timely data entry and maintenance of accounts payable while following NNAF’s financial policies and procedures and internal controls, as well as Generally Accepted Accounting Principles (GAAP). 

Essential Job Functions 

General Accounting (approximately 60% of the position)

• Review and approve all bills, transactions, and reimbursements in the expense management system.  
• Reconcile all accounts payable aging transactions to ensure payment and accuracy. 
• Reconcile all assigned balance sheet accounts, such as prepaid expenses, bank and investment accounts, credit card accounts, and liability accounts.
• Prepare and review all assigned journal entries for entry into the accounting system. 
• Reconcile suspense account and communicate with staff to track and resolve charges.
• Support and serve as a back up to Coordinators in processing invoices for payment, preparing check runs, and running biweekly payroll.
• Support systems improvements and data integrity for financial accounting with the Finance team; identify opportunities to streamline processes to increase timeliness, efficiency, and accuracy of financial reporting.
• Define accounting problems and recommend effective solutions; detect possible weaknesses of internal controls and standard accounting procedures, recommend revisions, and implement those revised processes.
• Inform and participate in the implementation and improvement of workflows that facilitate full utilization of software and excel to minimize manual processes, and promote effective financial management for a growing organization.
• Maintain knowledge of accounts payable (A/P) processes and practices.
• Participate in ad hoc cross departmental work, financial projects, and planning activities as needed.

Management (approximately 20% of the position)

• Department Leadership: Collaborate with and support the Controller in effectively implementing department work plans. 
• Supervise assigned staff: Write position descriptions and hire assigned staff.  Conduct supervision and evaluations and foster a relationship of mutual feedback. Provide ongoing mentoring to facilitate strategic growth for assigned staff and monitor individual work plans. Conduct necessary performance improvement plans, terminations, and other personnel actions in accordance with personnel policies.

Reporting and Budgeting (approximately 10% of the position)

• Produce monthly, quarterly, annual, and ad hoc financial reports for Controller review; assess and investigate variances.
• Assist the CFO and Controller in developing the annual budget; assist program directors with preparation of their annual and project budgets.
• Assist the Controller with preparing for the annual audit. 

Other (approximately 10% of the position)

• Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
• Protect the organization by keeping information confidential.
• Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
• Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets. 
• Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Benchmarks 

• Ensure management of all accounts payable and that all expenses are accurately recorded and recognized in accordance to Generally Accepted Accounting Principles.
• Manage the Accounts Payable Coordinators to ensure timely completion of all expense reporting. 
• Prepare respective journal entries and complete assigned monthly closing activities, as they relate to grants and accounts receivable, etc. 
• Submit all baseline work accurately and on time every cycle.  Baseline work includes bill.com (monthly) submissions or submitting reimbursements within 30 days of expenses, work planning in Trello (keeping your own annual and quarterly work plan updated and participating in maintaining your department's), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications 

Job experience requirements

• Degree in accounting or related field, or equivalent experience.
• Five or more years relevant experience.
• Non-profit accounting experience required.
• Experience in all major areas of accounting including month end closing, accounts payable, accounts receivable, general ledger, reconciliation.

Specific skill sets 

• High degree of knowledge and aptitude with Sage Intacct and Bill.
• Strong knowledge of Generally Accepted Accounting Principles in relation to non-profit organizations.
• Excellent communication skills: ability to communicate procedures and policies to others of different backgrounds verbally and in writing
• Strong attention to detail and accuracy.
• Ability to function well in a remote setting within a team-oriented environment.
• Ability to work and thrive in a fast growing and changing environment.
• Strong reading comprehension skills and willingness to absorb a considerable amount of reading materials.

Preferred skill sets

• Knowledge of additional financial software experience.

Qualities

• Committed to abortion access and full reproductive health care for all.
• Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
• Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
• Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
• Open to giving and receiving feedback and committed to practicing this regularly.
• Belief in bucking the trend through progressive policies to create a new vision for our future.
• Appreciation of working with diverse staff and board in an organization committed to racial justice.

Work Environment 

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

• Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing. 
• This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
• Must be able to conduct business in English; however, fluency in languages other than English is a plus. 
• Smoke- and drug-free environment.
• Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
• This role requires frequent sitting.

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.