Part-Time Executive Coordinator

United We Dream (UWD) is the largest immigrant youth-led community in the country. We create welcoming spaces for young people – regardless of immigration status – to make their voices heard and win victories so that all people can live free and thrive. We recruit, support, engage and empower young people and are creating a new generation of social justice leaders to change our world. 

Our powerful network is made up of 1.2 million members, over 100 local groups across 28 states, and we reach over 5 million people online every month. We celebrate our diversity and believe in multi-ethnic, multi-racial, inter-generational intersectional solutions. Over 60% of our members are womxn and 20% identify as LGBTQ.

Whether we’re organizing in the streets, building innovative technology systems, opening doors for LGBTQ immigrant youth, clearing pathways to education, stopping deportations, or creating alliances across social movements, United We Dream puts undocumented immigrant youth in the driver’s seat. United We Dream is a fast-paced, dynamic organization which has become a leading voice in social change and has appeared in every major news outlet in the country.

We are driven by the priorities and needs of our members; have trained thousands of individuals; and have supported countless local organizing groups. Today, United We Dream is arguably the most influential immigrant rights organization in the nation and a leading driver of progressive politics and strategy. Our brand is known around the world and we are proud to be driven by the hopes, dreams, decisions, and brilliance of directly impacted young people. 

Learn more about United We Dream by visiting www.unitedwedream.org

POSITION SUMMARY

Our Executive Coordinator effectively represents and is the lead support of the Managing Director, Senior Director of Operations, and Senior Finance Director by managing all day-to-day matters, including but not limited to, calendar and travel management, meeting logistics for internal and external appointments, tracking expense reports, and facilitating changes to daily events as necessary. This role requires to be a critical thinker and willing learner with excellent organizational and communications skills. The ideal candidate will be passionate about UWD’s mission and be highly motivated about working in a fast-growing organization. They must be committed to fighting for freedom and dignity for all communities of color, a skilled multi-tasker, reliable, and committed to meeting deadlines while working collaboratively across teams in a fast-paced environment.

This is a part-time position with up to 25 hours per week. Periodic travel expected.

Responsibilities for the Managing Director: 

• Effectively support the Managing Director (MD) in the coordination of the United We Dream Network, United We Dream Action, and United We Dream Action PAC Board meetings and projects: 
• Timely send out meeting reminders;
• For committee meetings and full board meetings, 
• Take note of and support on any next steps or follow-up areas identified
• Schedule meetings with board members or other internal/external stakeholders as necessary to follow up on next steps
• Prepare draft agendas, memos, or presentations for meetings based on knowledge of ongoing board projects, inquiries 
• Own the technical assistance aspects of meetings 
• Own calendar management 
• Support with scheduling and management of the MD’s calendar
• Support with travel arrangements, reimbursements and expense reporting
• Support the biweekly completion of timesheets and requests PTO on the MD’s behalf. 

Responsibilities for the Senior Director of Operations: 

• Effectively support the Senior Director of Operations in scheduling meetings and strategic planning:
• Progress of projects and spaces required to move forward organizational wide goals led by Senior Director of Operations
• Management meetings and All Staff preparation calls Conference prior to meetings to align on agenda items and any preparation needs
• Timely gather, set agenda items and send out meeting reminders;
• Own the technical assistance aspects and take notes during meetings, especially any next steps identified, and follow up on next steps, including scheduling meetings with staff members as necessary
• Own calendar management
• Support in preparing the Annual Training Timeline in coordination with the HR Benefits Coordinator
• Support with travel arrangements, reimbursements and expense reporting

Responsibilities for the Senior Finance Director: 

• Support with scheduling and management of Senior Finance Director’s calendar
• Support with travel arrangements, reimbursements and expense reporting
• Support in the upkeep of work plans and deadlines for the Senior Finance Director’s supervisees

Organizational Leadership

• Develop and maintain interdepartmental relationships and maintain clear communication to efficiently organize day to day and meet goals
• Maintain a professional demeanor when corresponding with board members, funders, partners and other various outside partners or organizations. 
• Demonstrate embodied leadership: Prioritize taking care of your physical and emotional health as a key component of thriving in your role. 
• Project trust & confidence in your abilities and skills and recognize the achievements and abilities of others
• Strengthen the culture: Ensure a safe, welcoming, and inspiring organizational culture for staff to excel in. 
• Role model and uphold UWD’s values of creating an inclusive and equitable working environment

Desired Qualifications and Skills 

• At least 1 year of administrative experience
• Executive assistant experience preferred
• Proficiency in Microsoft Office Suite
• Willingness to manage work calmly in demanding and fast paced environments with many moving pieces
• May have prior experience working in an organization that has gone through rapid growth or is known for reacting to the moment quickly and effectively
• Candidates must demonstrate excellence in the following areas:
• High degree of professionalism and strong work ethic
• Excellent writer and communicator
• High level of attention to detail, flexibility, and patience
• High level of integrity and discretion in handling confidential information
• Problem solver who thinks laterally to resolve situations and find the right answers
• Must be able to work and be accessible as needed outside of normal working Hours

Interpersonal Skills

• An exceptional team player; exemplifies a work style that is flexible, respectful,
• collaborative and nimble;
• Can build trust, confidence, and followership of diverse range of staff, fellow, partner
• organizations - across race, gender, and other identities
• Cultural Competency
• Strong understanding of the immigrant experience preferred
• Understanding of race, gender, sexuality and other aspects of identity, and their intersections, and how that plays out in the work place
• Demonstrates self-awareness of their own multiple group identities and their attendant dynamics, and can adapt the approach as needed
• Ability to build strong relationships and trust across race, gender, class, and other group identities, both internally and externally
• Experience working in communities of color and/or building multiracial organizing efforts preferred
• Knowledge of immigrants rights’ policy and organizing landscape, preferably with lived experience as an immigrant or part of an immigrant family, preferred

SALARY AND BENEFITS

Base pay: $20.40/hour for up to a 25-hour/week schedule

• Employees who have completed less than 3 years of service with United We Dream: 
• Receive 6.25 Vacation days per year - prorated based on the date of hire, hours, and duration of the position
• Paid Time Off Holiday between December 24th - January 1st.
• 12 Paid holidays
• Insurance benefit ineligible 

LOCATION

As UWD is a remote-first workplace, this is a full-time, remote position. We have a preference to hire in states where we already have employees working from home - AZ, DC, CT, CA, IL, MO, NJ, NM, NY, OK, SC, and TX. You may be required to travel occasionally to DC or elsewhere, for internal team meetings, retreats, and UWD events as required for your role.

• Employees who have completed less than 3 years of service with United We Dream: Receive 6.25 Vacation days per year - prorated based on the date of hire, hours, and duration of the position
• Paid Time Off Holiday between December 24th - January 1st.
• 12 Paid holidays
• Insurance benefit ineligible