Administrative Assistant (Part-time) Virtual

Reporting to the Executive Director, the Administrative Assistant is responsible for providing support for operations, accounting, communications and development to the Executive Director and other staff.

At this time SELF is a fully virtual office but may open a physical office in the Washington, DC area in the future.

CANDIDATES MUST BE LOCATED IN THE WASHINGTON DC METRO AREA (DMV) AS THE POSITION REQUIRES PHYSICAL ACCESS TO SELF'S MAILBOX AND BANKING.

About SELF

The Solar Electric Light Fund (SELF) delivers sustainable solar power and wireless connectivity to rural villages in developing countries. Operating at the cutting edge of solar technology, SELF provides clean energy for water pumps, health clinics, schools, homes, Internet kiosks, micro-enterprise centers and irrigation systems. The goal is to improve health, education and economic opportunity for the nearly 1 billion people who live without electricity. 

Duties and Responsibilities

Check DC mailbox twice a week; copy and deposit checks at bank.

Scan and distribute mail to staff as appropriate

Coordinate office procurement

Coordinate office contracts for phone and other technical services

Coordinate project procurement of equipment and logistics including arranging and tracking international shipments under direction of Project Managers

Provide support to staff and partners in coordinating travel arrangements, acquiring visas and other travel documents.

Set up messenger, courier and conference call services as required

Assist with the accounts payable and accounts receivable functions under supervision of the Director of Finance

Review incoming invoices, code them and enter them into the accounting system

Prepare bank deposits

Review and record incoming payments

Review and process staff expense reports

Process monthly credit card statements including: review of statement for proper charges, collection of supporting documents, and coding and entry into the financial system

Provide assistance as required during the annual audit

Coordinate preparation and mailing of letters to donors.

Makes logistics arrangements with US Postal Service for holiday card delivery

Entry of donor information into Salesforce

Provide other administrative and logistical support as required by SELF staff

Renews State charitable organization solicitation registrations as needed

Qualifications

Excellent written and oral communication skills

Knowledge of Salesforce software

Ability to plan, organize, and prioritize tasks effectively

Knowledge of general office procedures

General knowledge of maintenance and troubleshooting of office equipment

Experience with processing accounts payable and/or accounts receivable a plus

Ability to work independently and within a team environment.

Skilled in computer operations including word processing, database management, and Internet access. Solid working knowledge of MS Office 365.

Ability to proactively manage multiple work tasks in a timely manner

This position requires quality written and oral communication skills, as well as excellent interpersonal skills, demonstrated by the ability to establish and maintain relationships with people. 

The ideal candidate for this position is gregarious, confident and able to function well in a team-oriented environment. 

Interested applicants should forward a resume, cover letter, and salary range requirements, to: admin@self.org. Applications without a thoughtful cover letter will NOT be considered. A rolling application process will apply.