Executive Administrative Assistant

MADIFF is looking for an Executive Administrative Assistant for one of its projects. The Executive Administrative Assistant will provide high-level administrative support to the Executive Director and other Executive Committee members. Reporting directly to the Executive Director, the Executive Assistant will provide executive support in a one-on-one working relationship. The Executive Assistant will also organize and coordinate outreach and external relations efforts, and oversee special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.

KEY RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the Project.
• Sustain a daily calendar of meetings
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Assist in preparing and managing presentations and proposals
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 
• Organize complex calendars and schedules; resolving any scheduling issues