Administrative Coordinator for Executive Office (ASAP 2 month temporary)

Job Title: Administrative Coordinator (Temporary – 2 Months)

Location: Fully Remote; must be local to DMV area

Duration: 2-Month Assignment

Department: Executive Office

Salary: $40/h

Position Overview

Our client, a leading association based in Washington, DC, is seeking a Temporary Administrative Coordinator to provide dedicated administrative operational support to its Executive Office. This is a full-time, fully remote, two-month assignment supporting the immediate travel and engagement needs of the President and President-Elect.

The ideal candidate is highly organized, responsive, detail-oriented, and experienced in executive-level administrative support within a fast-paced environment.

Key Responsibilities

• Coordinate complex travel logistics for the President and President-Elect, including airfare, accommodations, ground transportation, and itineraries
• Manage and maintain scheduling requests, including external meetings, speaking engagements, and event participation
• Serve as a liaison for speaker requests and external engagement coordination
• Prepare comprehensive briefing materials for meetings, conferences, and events
• Compile background information, agendas, talking points, and relevant documents to ensure leadership is well-prepared
• Track engagement details and ensure timely follow-up on action items
• Provide general operational and administrative support to the Executive Office as needed

Qualifications

• 3+ years of administrative or executive support experience, preferably supporting senior leadership
• Experience coordinating travel and managing complex calendars
• Strong written communication skills, with experience preparing professional briefing materials
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and work independently in a remote environment
• Proficiency in Microsoft Office Suite and virtual collaboration tools

Preferred Qualifications

• Experience supporting executives within an association, nonprofit, or membership organization
• Experience coordinating high-profile speaking engagements or external stakeholder events