Parish Administrator

Position Description for Parish Administrator St. Paul's Episcopal Church, Brookline, MA Hours: 25 hours per week | Start Date: May 1, 2026

Position Summary

St. Paul's Episcopal Church is an active, welcoming parish in the heart of Brookline, committed to loving God and loving our neighbors — near and far. We are a community that takes that mission seriously: in our worship, our pastoral care, our outreach, and in how we treat the people who walk through our doors.

We are looking for a Parish Administrator who wants to be part of that mission, not just support it from a distance. This is a role for someone who finds meaning in making an organization run well — who understands that well-managed communications, a well-kept calendar, and a well-maintained building are all forms of ministry. The Administrator works closely with the Rector to manage day-to-day parish operations, including office administration, facilities coordination, and information management, and plays a key role in how parishioners, visitors, and community partners experience St. Paul's.

Key Responsibilities

Administrative Operations

• Serve as a welcoming and professional presence for all who contact or visit the church — often the first face or voice people encounter
• Oversee day-to-day administrative operations, ensuring efficient workflows and timely completion of tasks
• Maintain clear and responsive communication with the parish via email, telephone, and in-person
• Manage and maintain the church calendar, coordinating events, meetings, and building usage
• Produce all worship bulletins and weekly newsletters; distribute newsletters and all parish communications
• Support ministry leaders with promotional materials and outreach
• Ensure all communication reflects the mission, values, and welcoming spirit of St. Paul's
• Provide administrative support to the vestry and other committees as requested
• Maintain office equipment, supplies, and systems, including files on the office computer and cloud storage
• Keep outdoor signage current and reflective of parish life
• Collaborate with the Treasurer and Finance Committee on invoices, contributions, and budget-related tasks

Database Management (Realm)

• Serve as the primary administrator for Realm, the church's contact database, and related applications
• Maintain accurate parish records: membership, diocesan, physical plant, and other operational data
• Train staff and parishioners on Realm as needed, in collaboration with parish leadership
• Generate reports to support ministry and decision-making

Facilities and Space Use

• Coordinate scheduling of church spaces for special services (weddings, funerals, baptisms, and celebrations), parish events, meetings, and community partners
• Serve as the primary liaison for external groups using the facilities
• Oversee annual contracting and scheduling for music concert groups (January–March)
• Work with the Buildings & Grounds Committee on maintenance, safety, and cleanliness
• Assist in planning and coordinating special events and programs

Qualifications

• Strong organizational and time-management skills; able to prioritize and problem-solve across multiple tasks
• Excellent communication and interpersonal skills, with a collaborative and welcoming manner
• Proficiency with Microsoft Office Suite, Google Workspace, and basic graphic design tools (e.g., Canva)
• Experience with database management systems; familiarity with Realm is a significant plus
• Experience in event coordination or facilities management is an asset
• Genuine understanding of and respect for the mission and values of The Episcopal Church

Position Details

• Reports to: Rector
• Hours: Part-time, 25 hours/week (hours may fluctuate around major church seasons: Christmas, Holy Week, and Easter)
• Overtime pay provided per the Employee Handbook
• Compensation: $29/hour
• Retirement: Church Pension Group (401k, 5% base, up to 4% match)
• Health Insurance: Pro-rated premium reimbursement at the 20-hour rate
• Start Date: May 1, 2026

How to Apply

Send a cover letter, resume, and three references to rector@stpaulsbrookline.org with "Parish Administrator Application" in the subject line. Applications are reviewed on a rolling basis until the position is filled.

St. Paul's Episcopal Church is an equal opportunity employer and welcomes candidates of all backgrounds.

• Retirement benefits through Church Pension Group (401K, 5% base, up to 4% match)
• Pro-rated Health Insurance Premium reimbursement at 20 hour rate
• 2 Weeks Paid Vacation

English, fluent.