Cohort Lead

The COOL Cooperative is seeking a dynamic and highly organized Cohort Lead to oversee our out-of-school film program. This individual will manage scheduling, equipment logistics, student engagement, and the development of technical standards to prepare our participants for success in the film industry.

Key Responsibilities:

Cohort Scheduling and Administration

• Develop and maintain the master Cohort Calendar, coordinating workshop and class dates with teachers and mentors.
• Solidify dates and availability, ensuring regular updates are sent to the office manager for the master organization calendar.
• Manage internal scheduling to ensure programs do not interfere with cohort events.
• Facilitate Pod schedule coordination to ensure teams meet with appropriate technical advisors.
• Maintain the Band App as the primary communication hub, including posting weekly check-ins, monthly overviews, and opportunity listings on EdOp.
• Continue hosting and moderating regular movie review meetings for students.

Engagement and Growth

• Lead active recruitment efforts throughout the year, specifically targeting new communities to grow student enrollment.
• Network with students and teachers to expand the organization’s reach and professional connections.
• Bolster Cohort engagement through incentivized interactions on the Band App (e.g., rewards for first responders).
• Implement a "house sorting" gamification system to build community, assigning points to color teams and rotating meeting ownership between teams.

Equipment and Facility Management

• Facilitate all equipment pick-ups and drop-offs, ensuring renters are properly trained and educated on gear usage.
• Maintain the COOL Studio unit and manage the physical preparation of the Cohort space at Second Line Stages.
• Ensure the space is returned to its original condition following all meetings and events.

Youth Leadership: Jr. Board Oversight

• Serve as the primary mentor for the Jr. Board, facilitating regular meetings and ensuring the board meets its established deadlines.
• Identify leadership opportunities for Jr. Board members within existing programming and facilitate student-led movie viewings.
• Review board agendas, provide meeting minutes, and communicate board reports to senior leadership.
• Manage the Jr. Board budget
• Lead the planning and execution of one major annual event, The Student Film Slam.

Professional Standards and Protocol

• Communication Protocol: Adhere strictly to the organization's policy requiring all communication with minors to be via email or text strings including at least two adults (lead teacher and parent/guardian).
• Skill Certification: Build and maintain standards of completion by creating tests to measure student skills and solidifying the pathway for participants to earn organizational certificates.
• Staffing Coordination: Ensure all events are adequately staffed by contacting mentors, Fellows, and staff in advance with clear expectations.

Qualifications

• Proven experience in project management, film production, and/or educational coordination.
• Proficiency with digital tools such as the Band App, Canva, Airtable, and Google Workspace.
• Strong interpersonal skills for managing student engagement and professional mentor relationships.
• Ability to manage complex logistics, including equipment maintenance and facility scheduling.

• Insurance
• IRA Contribution