Administration and Finance Coordinator

EVLovesNYC, a nonprofit organization fighting food insecurity in NYC, is seeking a mission driven, part time Administration & Finance Coordinator who is able to apply their experience to improve the day-to-day administration, financial documentation, and internal communications of the organization. The ideal candidate will have 1-3 years of experience in an administrative or financial adjacent role within a nonprofit. The position can be primarily remote, while visits to our Lower Manhattan kitchen and other in-person meetings are anticipated one to four times per month.

Duties and Responsibilities:

• Administration:
  • Maintain and organize employee onboarding paperwork, agreements, reviews, paid time off accruals, and other HR adjacent documents on Google Drive and Gusto.
  • Maintain Google Sheets databases of various metrics including meal counts, distribution locations, and other fundraising statistics.
  • Assist volunteer committee leads in organizing and maintaining various virtual committee documents including meeting minutes, graphic files, grant databases, and reconciliation documents.
  • Organize various printable documents for day-to-day operations including inventory sheets, food distribution schedules, and distribution partner contact information.
• Financial:
  • Handle accounts payable and receivable functions, including bill payments via Ramp, and invoices for catering and corporate volunteer work groups via Quickbooks Online.
  • Maintain reconciliation sheets for various income streams through Google Sheets and other third party CRM software.
  • Reconcile donations and donor information from various income streams with centralized CRM software.
• Internal Communications:
  • Maintain multiple email inboxes and social media platforms with inquiries regarding corporate volunteer days, in kind contributions, and general questions from volunteers.
  • Update website through Wordpress to include meal stats, fundraising campaigns, staffing updates, and other program information.
  • Coordinate with distribution partners for meal distribution schedules and changes.

Timeline and Growth:

The Administration & Finance Coordinator will begin in early January 2026 with a flexible 20 hour work week, and have an opportunity to revisit the weekly schedule and pay rate based on budget projections and job performance upon a three month review scheduled for April 2026.

EVLovesNYC is an Equal Opportunity Employer and encourages candidates of all races, religions, gender identities, national origins, political affiliations, sexual orientations, marital statuses, and ages to apply. Accommodations will be made for any candidates with physical, mental, or sensory disabilities.