HCAO Community Organizer & Office Support

Position Description

This is a half-time (.50 FTE - 20 hours per week) position. Applicants must live in the Portland Metro Area.

Location: Remote with some presence at HCAO’s office, 1443 SE 122nd Av, Portland OR 97233

Hours: Flexible per day/week (typically between 9AM and 5PM), some weekend work (rarely), some evening work for zoom meetings

Hourly wage: $24 (this rate includes a healthcare stipend)

Required Experience and/or Qualifications

• Organizing experience – community, field, labor, campus or political
• Office support experience
• Database or CRM experience – NGP VAN, EveryAction, NationBuilder, etc.
• Effective oral and written communication skills
• Self-motivated with strong organizational and time management skills including the ability to stay organized and effective while working on multiple projects simultaneously
• The ability to work independently or as part of a team

Application Deadline: For consideration, submit your resume and cover letter to employment@hcao.org by June 12, 2025. Please include your organizing, office support and database experience in your resume or cover letter.

Job Description

Volunteer Coordination

• Recruit, coordinate, and manage volunteers for events/outreach purposes
• Collect, enter, track and report on information related to volunteers
• Work with lead organizer on new and existing initiatives
• Regular communication with chapter leaders as needed

Outreach Coordination

• Assist and support HCAO Chapter Chairs and chapter activities
• Assisting with development and support of new/emerging chapters
• Update individual/organizational member records pulling reports as needed

Data & Document-related Assistance

• Assist operations director with transition to new database
• Data entry and acknowledgement processing as needed
• Develop/update database queries and/or reports as needed
• Assist with database maintenance as needed

Communications Assistance

• Maintain and update contact lists including regular updating of e-mail lists
• Assist with monthly newsletter preparation and disbursement
• Assist with outgoing correspondence including fundraising messaging and mass email
• Support website updates together with other staff members and volunteers

Administrative Tasks

• Responding to emails received at
• office@hcao.org and info@hcao.org accounts
• Assist HCAO’s Operations Director, Board, Staff and Consultants
• Respond to general inquiries
• Attend weekly staff meetings

Event & Meeting Support Assistance

• Assist with organizing and event preparation as needed
• Prepare and package materials for meetings and/or events
• Attend events and assist as needed