Project Coordinator

MSA’s Purpose

We are here to inspire wise change in schools.

Purpose and Character of the Role

The Project Coordinator will play two critical roles:

• Coordinator of Special Projects
• Coordinator of Office Projects

This role is for someone who wants to contribute to a nonprofit’s mission and who has a strong desire for personal and professional growth. This role is not for someone who wants to work in a bureaucracy.

You will report to the Vice President of Operations, with regular communication with the MSA staff, contractors, commissioners, and others.

General Duties and Responsibilities

• Serve as the central point of coordination across departments, tracking projects and facilitating communication.
• Support work of accreditation, including preparing formal reports, meeting materials, and internal documentation.
• Lead implementation of project management software (including serving on the subscriptions team) and maintain project boards.
• Manage member portal helpline and assist with design and data management of CRM software.
• Exercise exceptional calendar management and coordination of calendars.
• Coordinate office needs including mail, invoices, and check processing.

Other duties as assigned, because projects can be unpredictable!

Qualifications for the Position

• Work from the Philadelphia office at least two days a week.
• Self-starter, adaptable, and organized.
• Strong attention to detail.
• Strong interpersonal skills.
• Strong work ethic.
• Familiarity with membership software and project management tools is a plus.

Expectations for Performance

• Anticipates problems and takes initiative to solve them, often creatively.
• Views diversity within teams as a source of potential superpowers.
• Asks lots of questions and challenges conventional wisdom in a helpful way.
• Willing to learn a lot. Understands that learning from mistakes is an essential precursor to doing great work, because “failure” is the tuition we pay for our successes.
• Use AI to create new ways of working and new sources of value for colleagues and members. (The Middle States stance is “human-driven, AI-informed” so we always put people first. That means we provide ongoing AI training.)

Strong company-approved benefits package