Legal Program Assistant - Temporary

About Us

Lawyers Alliance for New York is the leading provider of business and transactional legal services for nonprofit organizations and social enterprises that are improving the quality of life in New York City neighborhoods. Our network of pro bono lawyers from law firms and corporations and staff of experienced attorneys collaborate to deliver expert corporate, tax, real estate, employment, intellectual property, and other legal services to community organizations. By connecting lawyers, nonprofits, and communities, Lawyers Alliance helps organizations to provide housing, stimulate economic opportunity, improve urban health and education, promote community arts, and operate and advocate for vital programs that benefit low-income New Yorkers of all ages.

Position

Lawyers Alliance seeks a highly organized and motivated Legal Program Assistant to support the legal team with maintaining files, updating databases, invoicing, scheduling, and formatting documents.

This is an exciting opportunity for a college graduate to use and enhance their organizational, analytical, digital, and communication skills.

Primary Responsibilities:

• Support legal program staff (staff attorneys, senior staff attorneys and legal director) with administrative tasks, including:
  • obtain and organize necessary information and documents from nonprofit clients,
  • enter relevant information regarding organizations, legal matters, consultations and billing in our FileMaker database, spreadsheets, and online portals maintained by various funders,
  • draft and send out invoices,
  • schedule meetings for staff attorneys,
  • format powerpoint presentations,
  • support legal director in organizing and following up on job applications and scheduling interviews,
  • other administrative work as needed.
• Duties may also include assisting legal team with:
  • conducting outreach to nonprofit organizations, including by conducting research to identify potential new clients, and emailing potential and former clients,
  • holding legal clinics, including by conducting outreach to eligible nonprofits, reviewing applications and requesting missing materials, and after the clinic following up with participants regarding next steps.

Experience and Attributes

• Bachelor’s degree or equivalent.
• Good organizational, written, and oral communications skills.
• Strong database experience; proficiency using Microsoft Word, Excel, and PowerPoint; and ability to learn new technology quickly.
• Interest in and enthusiasm for New York’s nonprofit sector.
• Ability to work independently and as a supportive team member. Effective at multitasking.
• The ideal candidate works well with varying people and constituencies, shows high attention to data and detail, and is a proactive thinker and a resourceful and personable colleague.