Bookkeeper (Part-Time)

The Bookkeeper is responsible for maintaining accurate financial records, managing day-to-day accounts payable and receivable, and ensuring grant compliance. This role supports leadership by maintaining financial transparency and preparing data for annual audits. Duties include:

• Transaction Recording. Accurately record and classify income, expenses, donations, and grant funding in the general ledger.
• Fund Tracking. Segregate and track restricted vs. unrestricted funds to ensure donor contributions are utilized for their intended purposes.
• Accounts Payable/Receivable. Process vendor invoices, issue reimbursements, record pledges, and manage deposit preparation.
• Reconciliation & Reporting. Reconcile bank and credit card statements monthly. Assist in generating statements of financial position and activities.
• Payroll. Process bi-weekly payroll and administer employee benefits.
• Audit Preparation. Collaborate with external accountants to provide supporting documentation for annual reviews/audits and IRS Form 990.
• Budget Support. Help leadership monitor budget vs. actuals and track grant spending to meet grantor reporting requirements.
• Other duties as specified.

SKILL REQUIREMENTS:

• 2-5 years of bookkeeping experience, ideally within a 501(c)(3) or similar nonprofit setting.
• Proficiency in nonprofit-specific accounting systems like QuickBooks Online/Desktop, as well as Microsoft Excel.
• Solid understanding of fund accounting principles and compliance requirements for maintaining tax-exempt status.
• High attention to detail, strict adherence to financial confidentiality, and strong organizational and communication skills.

Part-time RBFS staff have paid holidays and paid time off (PTO).