Manager, Grant Operations

Manager, Grant Operations

Salary Range $­­­­58,000-$65,000

Rebuilding Together, a national housing and community revitalization nonprofit with 109 affiliates around the country, is seeking a Grant Operations Manager to drive the implementation and administration of its diverse grant portfolio, which includes federal and corporate partnership grants. This position can work remotely and will report to the Senior Manager, Grant Operations.

Applicants must currently reside in one of the following states: CA, CT, DC, FL, GA, IL, MA, NV, NJ, OK, PA, TN, TX, VA, WI. We are not able to hire candidates located outside of these states at this time.

The Grant Operations Manager will provide program management oversight for a diverse portfolio of grants, ensuring alignment with organizational goals, compliance, and timely implementation. This includes developing and maintaining grant policies, deliverables, and tracking systems, proactive communication with stakeholders, and collaborating across teams to ensure successful execution and reporting for all grants.

This role is central to turning grant funding into real impact – helping neighbors in need and advancing Rebuilding Together’s vision of safe homes for all. The ideal candidate is an organized, detail-oriented project manager who excels at keeping complex grants and partnerships on track. They bring strong analytical and compliance skills, and will ensure accuracy, accountability, and timely execution, while also bringing enthusiasm for making a tangible difference in the lives of our neighbors. Clear, proactive communication and collaboration with all stakeholders will be central to their success.

Company Values:

All staff of Rebuilding Together’s national office will support, exhibit, and promote our company values which are:

We believe in COMMUNITY

We believe in TEAMWORK

We believe in DIVERSITY

We believe in INNOVATION

We believe in MISSION

Essential Duties and Responsibilities:

• Oversee day-to-day aspects of a robust and growing grant portfolio of partnerships and partner projects, including but not limited to; implementing grant award processes, regular communications (written and verbal) with affiliate network and/or partners, tracking against contract deliverables and program budgets, data entry and analysis, reporting, and/or funding disbursement oversight
• Lead communication with affiliates and partners to provide updates, guidance, and support for successful grant implementation
• Collaborate cross-departmentally to ensure that all contract requirements are being met by applicable deadlines, as well as to solicit needs, ideas, on-the-ground experience, and buy-in
• Support the Director and Senior Manager in the development of a multi-year strategy around grant implementation and development operations to ensure that the best interests of all stakeholders are being met by the program(s)
• Lead compilation of data for grant reporting to ensure alignment with Director, Senior Manager, and Finance Department on report status, match and leverage tracking, and affiliate compliance
• Monitor affiliate compliance to support the team’s efforts to mitigate program risk, including completing regular internal file reviews to ensure proper retention of all required grant documentation, monitoring of eligible activities, and/or completing grant readiness and risk assessments
• Support internal and external audits related to grant programs, ensuring readiness and accuracy of required documentation.
• Other grant administration or program duties as assigned

equired Knowledge, Skills and Abilities

• Bachelor’s degree and 2-4 years of experience, or any combination of education and experience to meet the minimum requirements of the position
• Excellent organizational skills, detail-oriented, and able to balance priorities
• Excellent communication and presentation skills, including the ability to write and speak clearly and effectively, to listen actively, and to engage, inspire, and persuade
• Demonstrated knowledge of technical assistance, quality assurance, and grant, program, and budget management
• Demonstrated analytical skills and experience to design, manage, and track large-scale grant programs
• Ability to work independently and collaboratively to achieve goals
• Proficient in common software, including Microsoft Office, especially Excel. Experience with Salesforce preferred

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

• Medical, Dental & Vision
• Retirement Plan
• Paid Time Off (Vacation, Sick, Personal)
• Public Holidays
• Holiday Break
• Summer Fridays
• Family Leave
• Short Term & Long Term Disability

Must be able to read, write, speak and comprehend English.