Church Administrator

We are accepting applications until February 14, 2026. Please send a cover letter and resume via Idealist or email to hiringteam@uuoakland.org. Applications with a cover letter included will be prioritized.

First Unitarian Church of Oakland is an equal employment opportunity employer and strives to abide by the Unitarian Universalist Association beliefs and shared values.

Hours: 30 hours/week | Status: Exempt

Salary: $56,699.00/year

Benefits: Paid vacation and sick time; 10% UUA retirement contribution after 1 year; $10,800/year non-accountable reimbursement; $1,125/year professional expenses

Reports to: Board of Trustees

Supervises: Office Manager, Rental Coordinator, Facilities Team, Bookkeeper (contractor)

Position Overview

The Church Administrator (CA) is the senior administrative staff member, responsible for overseeing church administration, financial operations, human resources, and facilities management. The CA works closely with staff, volunteers, and church leadership to ensure effective, ethical, and compliant operations. Attendance at Sunday services at least once per month is expected to build relationships within the congregation.

Key Responsibilities

Human Resources & Payroll

• Partner with the volunteer Personnel Committee to ensure compliant HR practices
• Administer payroll, benefits, time off, and employee records using ADP
• Manage hiring, onboarding, and offboarding processes
• Support employee contracts, compensation reviews, and HR-related special projects

Financial Operations & Risk Management

• Oversee accounts payable, reimbursements, contractor payments, and billing
• Supervise the bookkeeper and ensure accuracy across QuickBooks, banking, and databases
• Maintain donor, pledge, and financial records (Breeze) and oversee required reporting
• Support audits, internal controls, fraud prevention, and regulatory compliance
• Manage endowment contributions and financial risk programs

Facilities & Operations

• Coordinate facilities maintenance and repairs with staff and volunteers
• Oversee facility scheduling, rentals, vendors, keys, and emergency procedures
• Supervise Rental Program & Facilities staff to balance mission alignment, risk, and sustainability
• Ensure appropriate insurance coverage and manage church legal matters

Governance & Administration

• Serve as contract signatory and member of the Operations Team
• Maintain records and filings required for nonprofit and 501(c)(3) compliance
• Prepare monthly Administrator reports and attend Board and committee meetings
• Support strategic planning and church leadership initiatives

Communications & Systems

• Administer church technology platforms (e.g., Google Workspace, Breeze, Zoom, Mailchimp, website)
• Publish Board minutes and maintain basic website updates
• Lead staff meetings and ensure timely, effective communication

Skills & Experience Required

• At least 4 years of administrative experience, preferably in a nonprofit or faith-based setting
• Experience improving systems, supporting volunteers, and managing operations
• Knowledge of HR best practices and nonprofit financial processes
• Strong leadership, communication, and organizational skills
• Proficiency with ADP, Microsoft Office, databases, and email platforms
• Commitment to inclusivity, anti-racism, and shared ministry values

About First Unitarian Church of Oakland

First Unitarian Church of Oakland is a growing, diverse congregation grounded in shared ministry, spiritual growth, and justice-centered action. We are in a period of transition and expansion, and this role is essential to supporting our mission through strong, ethical, and responsive church operations.

Benefits: Paid vacation and sick time; 10% UUA retirement contribution after 1 year; $10,800/year non-accountable reimbursement; $1,125/year professional expenses