Administrative assistant

New Endeavors by Women (NEW) empowers homeless women and children to transform their lives through housing, education, and supportive services. For over three decades, NEW has worked to create a community where every woman has a safe place to call home and the tools to build a brighter future.

Position Summary

The Administrative Assistant provides essential organizational, clerical, and logistical support to NEW’s administrative and program teams. This role ensures smooth daily operations, effective communication across departments, and a welcoming environment for staff, partners, and clients. The ideal candidate is an organized self-starter with strong attention to detail, excellent communication skills, and a passion for NEW’s mission.

Key Responsibilities

• Serve as the first point of contact for visitors, calls, and general inquiries.
• Maintain organized administrative systems, files, and records (digital and paper).
• Support scheduling for meetings, trainings, and organizational events.
• Prepare correspondence, reports, and meeting materials for leadership and program staff.
• Process incoming and outgoing mail and manage office supply inventory.
• Coordinate logistics for staff meetings, board meetings, and community events.
• Assist with data entry, donor acknowledgments, and general development tasks as needed.
• Support HR and finance functions with basic administrative tasks, such as timesheet collection or vendor invoicing.
• Help maintain effective internal communications to support cross-departmental collaboration.

Qualifications

• Associate’s degree or equivalent work experience; bachelor’s degree preferred.
• Minimum of two years of administrative or office experience, preferably in a nonprofit setting.

Strong proficiency in Microsoft Office, Google Workspace, and general office technology.

• Excellent verbal and written communication skills.
• Proven organizational skills and ability to manage multiple priorities.
• Professionalism, discretion, and a collaborative spirit.

Paid medical and life insurance. Dental, vision and supplemental insurance is available. Flexible spending plan and paid time off. Employee funded 401k

English