Program Assistant, Oil and Gas

The Rockefeller Family Fund (RFF) is a U.S.-based, family-led public charity that initiates, cultivates, and funds strategic efforts to promote a sustainable, just, free, and participatory society.

Since 1967, RFF has worked at the cutting edge of advocacy in such areas as environmental protection, advancing the economic rights of women, and protecting and sustaining democracy. RFF is known for its creative grantmaking, its role as a catalyst in the nonprofit as well as the funding communities, and its record of public policy innovation.

The Funder Collaborative on Oil and Gas (FCOG) is a special project of RFF. Its core purpose is to limit ongoing oil and gas production, prevent the lock-in of greenhouse gas (GHG) emissions from new and expanded oil and gas infrastructure (including petrochemicals), and weaken the oil and gas industry’s financial standing and influence.

Position Summary

The Rockefeller Family Fund is seeking an aspiring nonprofit professional to serve as a Program Assistant to support the Funder Collaborative on Oil and Gas project. Reporting to the Assistant Director for Oil and Gas, the Program Assistant is responsible for supporting FCOG’s fundraising, grantmaking, financial, and operational systems. The Program Assistant will be an important contributor to advancing FCOG’s mission and program goals. This position offers an opportunity to build solid professional skills and networks through engagement with nonprofits, foundations, and others committed to climate justice.

RFF’s main office location is 475 Riverside Drive, New York, NY 10115. This role is a hybrid role based in the New York area. RFF offers highly competitive compensation and a generous benefits package. This role is nonexempt and overtime eligible.

Position Duties and Responsibilities

Programmatic

• Support the management of FCOG’s grantmaking operations and contracts including working with RFF grants management and finance team.
• Collaborate with program staff to develop and prepare general memos, web content, documents, and presentations for staff, board members, and external stakeholders.
• Support FCOG program staff and fundraising team in the development of grant proposals, grant reports, research, and related materials.
• Maintain general project updates, research reports, and findings on the website.
• Assist FCOG staff to manage convenings and meetings.
• Attend meetings with grantees, other organizations, and partners.

Administrative

• Support the day-to-day operations of FCOG to ensure coordination of information.
• Manage team meeting schedule, calendar, and travel itineraries as needed.
• Manage reimbursement requests and credit card expenses reporting for FCOG Associate Director of Oil and Gas and Senior Advisors.
• Assist with data entry in grants and CRM databases
• Work across other RFF program areas to advance institutional goals and collaboration.

Position Qualifications:

Skills and Abilities

• Knowledge of and demonstrated proficiency in the use of office computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent oral, written, and interpersonal communication skills.
• Strong organizational skills, attention to detail, and ability to multi-task in a sometimes fast-paced environment with competing deadlines.
• Sound judgement and discretion.
• An ability to work independently and in a collaborative setting.
• Proven ability to work with a variety of stakeholders from diverse backgrounds.
• Willingness and ability to travel, especially for events and meetings organized by the Funder Collaborative on Oil and Gas.
• Willingness to perform other duties as assigned.

Education and Experience

• BA/BS plus at least one year of experience working in an environmental or climate nonprofit, including internship experience.
• Experience with database management: Microsoft excel, Airtable, and/or Raiser’s Edge preferred

Expectations of All Positions

Each employee is expected to:

• Commit to RFF’s mission and core values of equity, learning, humility, and collaboration.
• Commit to the work to promote social justice and democracy.
• Understand and support the philanthropic mission of the RFF.
• Respect and value those who partner with or request assistance from the RFF.
• Manage the resources of the RFF in a manner that maximizes the funds available for charitable activity.
• Appreciate the value of diversity and equal opportunity in all work relationships.
• Respect the contribution of each employee of the RFF and support colleagues in fulfilling their individual responsibilities.
• Have a demonstrated ability to be a productive member of a community of people at work who respect differences while working toward shared goals, are comfortable with periods of ambiguity, and constructively participate in ongoing organizational development.
• Appreciate differences in perspectives and points of view and work collaboratively with colleagues toward shared goals and objectives.
• Commit time to RFF activities and conversations that strengthen the Fund’s culture and improve its effectiveness.
• Be flexible and exhibit good judgment and discretion.

Other Requirements

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, and/or utilize office machinery (e.g., a copy machine/printer).

RFF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, RFF will ensure that persons with disabilities are provided reasonable accommodations.

We offer a competitive salary and excellent benefits, commensurate with qualifications and experience.

Equal Employment Opportunity

The Rockefeller Family Fund provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

RFF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, RFF will ensure that persons with disabilities are provided reasonable accommodations.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Rockefeller Family Fund is an equal opportunity employer committed to creating a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and identities.