Development and Administrative Associate

Saint-Gaudens Memorial

The Saint-Gaudens Memorial (SGM), a nonprofit organization dedicated to preserving the living legacy of renowned American sculptor Augustus Saint-Gaudens (1848-1907) and supporting the Saint-Gaudens National Historical Park, Cornish, NH, is seeking a motivated and mission-driven Development and Administrative Associate. This is an exciting opportunity to help guide the organization into a new phase of growth and increased impact.

About the Saint-Gaudens Memorial

Established in 1919, the Saint-Gaudens Memorial is one of the nation’s earliest historic preservation organizations. It was created to maintain and interpret the home, studios, gardens, and artwork of Augustus Saint-Gaudens—acclaimed for his monuments to Civil War heroes, including the Robert Gould Shaw and the 54th Massachusetts Regiment Memorial, as well as his celebrated U.S. coin designs and broader influence on the Gilded Age.

SGM operated the property as a museum from 1927 until 1964, when it donated the site to the federal government. Today it is the Saint-Gaudens National Historical Park (SGNHP, or Park), which is maintained and managed by the National Park Service and draws up to 40,000 visitors per year. SGM works in partnership with the National Park Service, producing and funding exhibitions, concerts, and programs at the Park for the benefit of the public, as well as advocating for the Park to ensure its vitality and sustainability. While SGM is autonomous, it works in close partnership with the National Park Service to promote the site and enhance its visibility.

Position Summary

SGM seeks a highly organized and motivated Development and Administrative Associate to support its general operations, including fundraising, board relations, and public programming. This part-time position plays a key role in donor stewardship, database management, event coordination, and administrative support across the organization. The ideal candidate is detail-oriented, collaborative, and passionate about the arts and cultural heritage.

Key Responsibilities

Individual & Institutional Giving

• • Process contributions and maintain accurate donor records using Little Green Light
  • Prepare timely donor acknowledgements and stewardship communications
  • Manage donor benefit fulfillment and track renewals
  • Draft, design, and distribute email campaigns and direct mail appeals
  • Assist with donor cultivation and prospect research
  • Serve as a secondary point of contact for donors and patrons
  • Coordinate income expense and financial reporting with the bookkeeping team
  • Support the Executive Director with documentation for financial reporting and cultivation
  • Schedule and track institutional gift proposals, pledges, and sponsorships
  • Ensure regular database maintenance and data integrity

Board of Trustees Administration

• • Serve as liaison to the Board of Trustees, ensuring consistent communication
  • Coordinate and schedule Board and Committee meetings/calls
  • Prepare and distribute meeting materials; attend meetings and record/edit minutes
  • Maintain ongoing engagement with individual Trustees, past Trustees, ex-officio Trustees, and designated community liaisons
  • Coordinate logistics for in-person and virtual Board meetings (January, April, June, September) and Executive Committee meetings (November). Attend in-person meetings in June (Cornish, NH) and January (New York City).
  • Prepare the annual Trustee nominating slate

Personnel Management

• • Serve as a management point of contact for contractual staff, including the Concert Series Director, Exhibitions Coordinator, Social Media Coordinator, and outsourced financial resource
  • Maintain regular communication with SGNHP staff, and relevant trustees regarding programming, funding, and SGNHP activities
  • Schedule and facilitate monthly calls between the Executive Director, SGM trustee leadership, and the SGNHP Superintendent and Deputy Superintendent; take and distribute meeting notes
  • Receive and process invoices from contractors and SGNHP staff, when needed
  • Answer incoming email, telephone, and postal communications
  • Support website content and outsource specific tasks as needed

Event Planning & Community Engagement

• • Assist with planning and execution of events, including concerts, exhibitions, donor dinners, public programs, and other outreach initiatives such as Saint-Gaudens Medal presentations and community liaison activities
  • Liaise with the Executive Director, trustees, and program coordinators to support SGM’s core mission programming
  • Attend planning calls and provide administrative support (e.g., note-taking, scheduling)
  • Coordinate materials and logistics for fellowship and exhibition programs
  • Manage local grants, awards, and school/youth engagement efforts
  • Serve as point person for event logistics, including hospitality, vendor coordination, and front-of-house needs
  • Other duties as assigned by Executive Director and SGM trustee leadership

Qualifications

• 1-3 years of fundraising experience, preferably in a museum or other non-profit organization, NH/VT-based candidates familiar with Upper Valley preferred
• Ability to work effectively in a fast-paced environment
• Receptive to and able to incorporate constructive feedback
• Proficiency in Microsoft Office Suite and email marketing platforms
• Knowledge of Excel and Google Docs is a must; development background strongly preferred
• Experience with donor databases; familiarity with Little Green Light preferred
• Experience with donor relations, event planning, and board support strongly preferred
• Familiarity with prospect research tools such as iWave Pro a plus
• Discretion in handling sensitive or confidential information
• Strong interpersonal and written communication skills
• Collegial, collaborative, and flexible; enjoys working with people in a front-facing role
• High attention to detail and understanding of best practices in donor cultivation
• Flexibility to work evenings and weekends, as needed
• In-person at Saint-Gaudens National Historical Park, or in NYC, as required
• Interest in the arts, culture, and nonprofit mission-driven work and commitment to SGM’s mission
• Bachelor’s degree from an accredited university

Schedule and Hours of Work

The Development and Administrative Associate will work remotely three days per week, usually on Tuesdays, Wednesdays, and Thursdays. The Development and Administrative Associate is expected to attend in-person and virtual meetings and events at times when they are not normally scheduled to be in the office, including evenings and weekends. Schedules are subject to change.

Compensation

Salary $35,000-40,000 per annum, commensurate with experience. Since SGM does not maintain an office location, the Development and Administrative Associate is expected to live in, or within a reasonable distance of, the Upper Valley region of New Hampshire and Vermont.

To Apply

Applicant should send a cover letter and resume as one PDF to info@saint-gaudens.org with “Development and Administrative Associate” in the subject title.

We value a diverse workforce and an inclusive culture. SGM encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, and veteran status.